Night School Office Administrator

Job Description

This is a P/T position. Hours are:

5:30 PM -7:45 PM to Start

After Feb. 21st, hours will be 5:30 PM - 9:45 PM

Min. Starting Hourly Pay:18.26

Responsible for the day-to-day administration of the Excel Center’s night school program, including reception desk, to facilitate organizational effectiveness and efficiency within the school.

Essential Duties and Responsibilities:

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• Responsible for receptionist duties which includes welcoming visitors and answering phones in a polite and friendly manner, keeping details and accurate records of visitor requests and calls received. Ensures the reception area remains clean and tidy at all times.
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• Assists with creating event agendas, processing contracts and invoices, planning and managing orders (promotional and other) and coordinating details with vendors and/or attendees.
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• Receives all deliveries, sorts and distributes incoming mail, taking inventory of supplies, and restocking as needed.
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• Operates standard office equipment on a regular basis including fax machine, copy machine, and a computer.
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• Provides clerical support through data entry, filing, collating, and sorting, using appropriate software programs, if needed.
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• Responsible for the reasonable purchasing of office food and beverages, supplies, furniture, and equipment.
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• Under the direction of the Events Manager, assists with all logistical, administrative, and operational details of various events.
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• Assists with supervision of event volunteers and support team required for events.
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• Identifies and resolves problems in a timely manner, then gathers and analyzes related information.
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• Assists the Events Manager to coordinate any marketing or design projects associated with events.
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• Orders supplies for Corporate Events department.
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• In a professional manner, works with all levels of management, teams, volunteers, and vendors.
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• Develops processes and procedures that are efficient and cost-effective such as creating a supply order tracker, vendor list, etc.
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• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
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• May also provide administrative support for additional departments, as needed.
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• Maintains regular and consistent in-person attendance.
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• Performs other related duties, as needed.
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Minimum Qualifications (Education, Experience, Skills):

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• 2 years’ experience as an administrative professional in a corporate setting preferred.
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• Experience managing an office environment, preferred.
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• Strong customer service orientation.
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• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook.
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• Ability to multi-task and work in a fast-paced environment.
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• High attention to detail and accuracy.
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• Ability to speak and read English proficiently, required.
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• Ability to pass a background check and drug screen, where applicable for position
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