Part-Time Office Coordinator

Office Coordinator

The Guardian is a global news organization that delivers fearless, independent journalism. From breaking news and award-winning investigations to in-depth coverage of technology, sports, film, culture, and lifestyle, the Guardian offers a global view that deepens our audiences' understanding of America and the world.

Headquartered in New York City, Guardian US is an entirely digital operation that seeks to engage US readers by combining the Guardian's international coverage with US voices and expertise. Core coverage areas include US politics, technology, the climate emergency, economic and racial inequality, health, sports, culture, and more. Guardian US launched in 2011 and has bureaus in New York, Washington DC, New Orleans, and Los Angeles. The Guardian is an independently owned, mission-driven organization funded by readers around the globe.

It's the talent, energy, and commitment our people bring to The Guardian that makes us who we are. Across our business, we have some of the most creative thinkers in media and beyond, award-winning journalists, cutting-edge commercial teams, digital talent, and more.

The Guardian US is seeking an organized, proactive, and detail-oriented part-time office coordinator to support the operations of our Los Angeles office. This individual will play a key role in maintaining a welcoming, functional, and efficient work environment by assisting with facilities, editorial and admin support, supplies and event coordination. Department: Editorial, Production Reports to: Senior Manager of Operations, Editorial Location: Los Angeles, CA; Hybrid Terms and conditions: Part-Time; Permanent Salary range: $30/hr

Key responsibilities include:

Office operations & facilities support

Working closely with editors to ensure the LA office runs smoothly and the editorial team has the support it needs

Liaise with office/building management on facilities-related needs and issues

Maintain office access and safety protocols

Arrange access for new employees, guests and visiting staff with building security, help them settle when they arrive and help them get in to the building throughout their stay

Coordinate office improvements with NY-based facilities and IT teams, including tech setup and troubleshooting

Manage package deliveries and distribution

Handle mail deliveries and distribution

Make sure the team has supplies, office gets cleaned, in order

Coordinate with NY office in ordering and distributing PPE and other essential gear and supplies for the team

Work with NY on an earthquake and emergency plan (both for LA and Oakland staff)

Administrative & editorial support

Build and maintain rotas (schedules) for staff and freelance reporters, communicating plans and changes with the team, troubleshooting issues with editors

Assist with general administrative office duties

Assist west coast editors with special events logistics, complicated meetings, team drinks, or social events for visitors

Organize external guests for team lunch meetings

Skills & experience:

Highly organized and reliable, with strong attention to detail

Good communication and interpersonal skills

Comfortable with basic tech troubleshooting (printers, conference screens, etc)

Admin experience in media or newsroom environments a plus

Self-starter with a proactive, problem-solving approach

How to apply

We know there are great candidates who might not check all these boxes or who possess important skills we haven't thought of. If that's you, we encourage you to apply and tell us about yourself.

All candidates interested in applying should upload a resume and cover letter.

All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you. Please email the recruiter listed on the job posting or at View email address on click.appcast.io to discuss further so we can work with you to support you through your application.

Culture & wellbeing

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. You will also have the opportunity to hear unique insight from our journalists in our morning conference, a live discussion on the news story of the day.

Learning & development

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

Sustainability

Our goal is to become an environmentally regenerative company and we have signed up to a sustainability vision and strategy to reach it. Find more information about sustainability at GNM here.

The Guardian is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, the Guardian will provide reasonable accommodation for qualified individuals with disabilities.

We value and respect all differences (seen and unseen) in all people at the Guardian. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future.