Billing Coordinator

Summary The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle. Responsibilities Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines. Maintain records relative to ADP WorkforceNow. Ensure proper coding of time entries and expenses. Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data. Review invoices for compliance with client‑specific billing rules and e‑billing platform requirements. Maintain knowledge of e‑billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix). Ensure compliance with internal billing policies and legal industry standards. Upload and manage invoices in electronic billing systems. Monitor invoice status and proactively address rejections or disputes. Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast). Generate and distribute billing and accounts receivable reports. Assist with monthly, quarterly, and year‑end financial reporting as it relates to billing. Track unbilled time and expenses and follow up as needed. Respond to attorney and client inquiries regarding billing matters. Assist attorneys in forecasting and budgeting client billings. Provide training and support to attorneys and staff on billing procedures. Work closely with accounting, collections, and legal teams to streamline workflows. Participate in process improvement initiatives to enhance billing efficiency. Support onboarding of new team members and contribute to documentation of billing procedures. Required Skills Proven experience in legal billing or accounting roles, preferably within a law firm or legal department. Familiarity with e‑billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix). Proficiency in billing software (e.g., Elite, Aderant, Billblast). Strong attention to detail and organizational skills. Excellent communication and interpersonal skills. Ability to collaborate effectively with attorneys and legal staff. Strong analytical and problem‑solving abilities. Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment. #J-18808-Ljbffr