Executive Assistant

WatchGuard Technologies

Miami, FL

Key Responsibilities

Executive Support & Leadership Operations
Provide proactive support to multiple senior executives, including:
Calendar management
Travel coordination
Meeting preparation
Agenda creation and follow-ups
Ensure executive time is aligned with the company's highest-impact priorities
Act as a liaison between executives and internal/external stakeholders, ensuring clarity, professionalism, and follow-through
Prepare executive materials such as:
Briefings
Leadership presentations
Meeting summaries
Action trackers

CEO Office & Strategic Enablement

Partner with the VP of Transformation and leadership team
Executive rhythms and operating cadence
Key leadership initiatives
Small cross-functional projects and special requests
Help coordinate leadership offsites, events, and executive meetings
Support engagement activities that strengthen connection, culture, and leadership alignment
Track key asks and action items coming from executive forums and ensure progress and closure

Events, Projects & Engagement

Assist in planning and execution of:
Executive meetings
Leadership events
On-site sessions and offsites
Support small operational projects related to:
Process improvement
Communication
Team engagement
Leadership enablement
Bring structure and organization to ad-hoc initiatives that come through the CEO Office

Collaboration & Best Practices

Partner closely with other Executive Assistants to ensure seamless coverage and consistency
Apply and promote best practices, tools, and operational frameworks across executive support
Maintain discretion, professionalism, and sound judgment in all interactions
Be available for on-site support as needed, sometimes on short notice

Office & Facilities Management

Serve as the primary point of contact for the Miami office, managing day-to-day office operations and ensuring a professional, well-functioning work environment
Manage vendor relationships and coordinate with building management, facilities teams, and service providers (e.g., supplies, equipment, cleaning, IT logistics)
Oversee office supply inventory, ordering, and budget tracking to ensure the workspace is consistently stocked and operational
Coordinate new hire office onboarding logistics, including desk setup, access provisioning, and first-day readiness for Miami-based employees
Support the planning and logistics for in-office events, all-hands sessions, visitor visits, and leadership on-sites held at the Miami location
Act as the go-to resource for employees in the Miami office, fielding facility-related questions and escalating issues appropriately

Experience & Qualifications

Minimum 2 years of professional experience in operational, administrative, program coordination, or business support roles
At least 1 years of experience in an Executive Assistant role supporting senior leaders
Prior exposure to office management, facilities coordination, or workplace operations preferred
Experience working in fast-paced, high-growth, or technology environments preferred
Advanced / fluent English (written and spoken) required
Strong organizational skills with the ability to manage competing priorities
High emotional intelligence, discretion, and executive presence
Excellent written and verbal communication skills
Proficiency with Microsoft 365,Teams, Zoom, Calendar and task management tools
Project tracking tools
Bachelor's degree or equivalent professional experience preferred

You are

Operationally strong but curious about the business
Comfortable supporting multiple leaders instead of just one
Organized, proactive, and solution-oriented
Trusted, discreet, and dependable
Interested in growing into broader executive operations or Chief of Staff-type responsibilities over time
Comfortable wearing two hats - shifting fluidly between executive support and office operations depending on the needs of the day

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply

Vacancy posted 4 days ago

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