Office Administrator
$10 per hourWellness Road Psychology
About Us At Wellness Road Psychology, we’re on a mission to help people live happier, more fulfilling lives. We’re a growing, compassionate psychology practice with clinicians licensed in New York, Texas and other states, and we’re dedicated to high-quality mental health care. As we expand, we’re looking for an enthusiastic, detail-oriented Office Manager to keep our day-to-day operations running smoothly and help build the systems that support our growth. About the Role We’re seeking a tech-savvy, proactive Office Manager who excels at communication, organization and problem-solving. This remote role is central to our client experience and clinician support. You’ll handle scheduling, intake and clinician matching, billing, insurance credentialing, onboarding and multi-state compliance, and you’ll play a key part in the practice’s strategic growth. Key Responsibilities Client Intake, Matching & Scheduling Monitor and respond promptly to new client inquiries by email and phone. Match new clients with the right clinician using our intake and matching system, based on insurance, state licensure, specialty and clinician availability. Verify client insurance coverage or payment method and schedule initial sessions. Manage and optimize clinician schedules on platforms like SimplePractice, Headway and Zocdoc. Earn a $10 commission for every new client you schedule who attends at least 8 sessions. Insurance & Credentialing Manage clinician credentialing and re-credentialing with insurance payers, including CAQH profile upkeep and attestations. Coordinate with insurance platforms (such as Headway and Lyra) on enrollment, account issues and payer questions. Track credentialing status, expiration dates and license renewals across states. Make sure payments are entered and processed the same day. Manage communication with our external billing service. Track weekly financials, including income and expenses by provider. Calculate and send weekly payroll reports and handle clinician compensation. Help with bookkeeping and confirm that payments match the sessions billed. HR & Multi-State Compliance Onboard new team members through Rippling and maintain accurate employee and contractor records. Support multi-state payroll and employer tax registrations as the practice adds clinicians in new states. Coordinate records requests, subpoenas and other compliance matters in partnership with leadership. Help maintain practice SOPs, contract templates and administrative documentation. Hiring & Onboarding Help recruit new clinicians, including interviews and contract processing. Onboard new clinicians into practice systems and directories (SimplePractice, Zocdoc, Headway, CAQH, Slack and more). Directories, Website & Marketing Maintain clinician profiles on Psychology Today and other directories. Keep the WRP website up to date with clinician bios, services and practice announcements. Send weekly patient surveys and monthly clinician feedback forms. Work with the team on strategies to improve the client experience and grow the practice. Operations Support daily administrative work remotely, in collaboration with the General Manager and clinic directors. Make sure patient portals and scheduling platforms are used efficiently. Be on call during business hours and respond quickly to the team by phone, Slack or email. Be flexible with your schedule. Issues sometimes come up on evenings or weekends that need your attention. Practice Growth & Strategic Support Work directly with the General Manager and Owner to carry out Wellness Road’s growth initiatives. Help plan and carry out operational improvements, hiring goals and client acquisition strategies. Help track KPIs, clinician productivity and patient feedback to guide decisions. What We’re Looking For Proficiency with CRM and practice-management software, or the ability to learn new technology quickly. Strong attention to detail and comfort managing many moving parts across systems. Experience with insurance credentialing, medical billing or healthcare administration is a strong plus. We’re looking for authenticity and clear communication, not perfection. The pay range for this role is: 65,000 - 70,000 USD per year (Remote (United States)) #J-18808-Ljbffr Wellness Road Psychology
- ...and Energetic Environment Discount on Products and Services Job Summary We are looking for a friendly, welcoming dental office receptionist/concierge to join our team! As the receptionist/concierge for our busy Dental Office, you will be the first point...SuggestedHourly payWork at office
Wonseok Jang Dentistry Pllc
New York, NY18 days ago - ...Fintech firm in Midtown is currently seeking an office administrator to join the newly created office in New York. In this role, you will oversee the operations of the office, including the overall direction and coordination of a small sales and technology team. You will...SuggestedFull timeWork at office
Robert Half
New York, NY2 days ago - ...Candidate Qualifications: ~ Starting date by beginning of Oct (if not sooner) ~1-3 Years Experience in an office setting ~ College Grad preferred ~3-4 days in the office ~ Excel (basic data entry; Preferred: Pivot tables, V look up) ~ PowerPoint – building decks...SuggestedFull timeWork at officeRelocation
I3 INFOTEK INC
New York, NY19 hours ago $65k
...Join Streamstown Construction as Our Next Office Administrator Remember to check your CV before applying Also, ensure you read through all the requirements related to this role. Streamstown Construction is looking for a professional, organized, and dependable...SuggestedFull timeWork at officeMonday to FridayStreamstown Construction
New York, NY8 days ago$70k
...Job Title: Executive Assistant and Office Administrator Salary: Up to $70,000 basic per annum Location: New York City (Financial District) Reporting into: CEO and COO About CBTax: CBTax is an award-winning, global R&D consultancy firm with offices...SuggestedFull timeWork at officeCBTax
New York, NY5 hours ago- ...Candidate Qualifications: ~ Starting date by beginning of Oct (if not sooner) ~1-3 Years Experience in an office setting ~ College Grad preferred ~3-4 days in the office ~ Excel (basic data entry; Preferred: Pivot tables, V look up) ~ PowerPoint – building decks...Work at officeRelocation
I3 INFOTEK INC
New York, NY5 days ago $300k - $400k
...Office AdministratorBaker & Hostetler LLP has an excellent opportunity for an Office Administrator in its New York office. This position reports to the Office Managing Partner and Director of Administration. This role will oversee and manage the day-to-day financial and...Work at officeBakerHostetler
New York, NY4 days ago$23.19 - $26.09 per hour
...Office Administrator Opportunity, growth, and meaningful rewards! We offer: Health, dental and vision insurance Generous paid time off (vacation, flex or sick) Holiday pay 401(k) retirement plan Company paid life insurance Tuition reimbursement Employee discounts across...Full timeWork at officeLocal areaFlexible hoursAvolta
New York, NY3 days ago- ...Office Administrator Job Duties: Supports company operations by maintaining office systems and supervising staff.Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing...Work at office
TradeJobsWorkforce
New York, NY5 days ago $60k
...Ascendo Resources is currently seeking an Office Administrator for a full-time, hybrid role (4 days on-site). Salary range is up to $60,000 with full benefits. Qualifications, skills, and all relevant experience needed for this role can be found in the full description...Full timeSummer workWork at officeAscendo Resources
New York, NY5 days ago- ...Office Administrator Salary: R23 000 – R25 000 per month Remote Recruitment is hiring an Office Administrator for a UK-based employer, fully remote from South Africa, owning the daily running of a remote office. Role Overview You will keep a UK team organised...Full timeWork at officeRemote workWork from home
Remote Recruitment
New York, NY2 days ago $22 - $24 per hour
...Office Administrator Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information...Hourly payWeekly payWork at officeImmediate startCaliber
New York, NY2 days ago$75k - $90k
...Office Administrator Brailsford & Dunlavey (B&D) is seeking an Office Administrator to support the operations, project administration, and business activities of a growing professional services team across our Washington, DC, New York, and Boston offices. B&D is...Contract workWork at officeBrailsford & Dunlavey
New York, NY3 days ago- ...Corporate Office Administrator The Office Administrator is a key resource in the operating unit's back office ensuring adequate administrative support is provided to all resources and customers at multiple office locations. This role has daily interaction with all...Full timeWork at officeLocal area
Perficient
New York, NY2 days ago - ...Office Administrator DUAL North America is seeking an Office Administrator to maintain the day-to-day operations of one of our key regional offices. This role provides essential administrative and operational support to help ensure the smooth and efficient functioning...InternshipWork at officeLocal area
Howden
New York, NY4 days ago $23 - $25 per hour
...Job Summary: The Office Administrator (for construction) is responsible for overseeing various administrative tasks within the warehouse environment to ensure smooth operations. This includes managing inventory records, coordinating shipments, communicating with suppliers...For contractorsWork at office99 Ranch Market
New York, NY19 hours ago- ...THIS WORLD-RENOWNED, VERY HIGH-PROFILE LAW FIRM WITH 40 OFFICES WORLDWIDE IS SEEKING AN OFFICE ADMINISTRATOR. THIS POSITION IS OPEN DUE TO A PROMOTION. THIS IS A HYBRID POSITION FOR THE NYC OFFICE WITH OCCASIONAL TRAVEL TO THE SHORT HILLS OFFICE. THIS IS NOT OPERATIONS...Full timeWork at officeImmediate startWorldwide
Noor Staffing Group
New York, NY19 hours ago $21 per hour
...Attendant is a client-facing role that will work directly at an assigned client site. This position is in a high-volume, fun and growing office food environment, and will require the ability to respond quickly and make decisions on the fly based on clients needs. Attendants...Hourly payWork at officeMonday to FridayShift workDay shiftJust Fare
New York, NY7 days ago$70k - $75k
...Office Administrator New York, NY | Hybrid | Full-Time About Us Shape the iconic skyline of New York City! Join HLZAE, a wholly owned subsidiary of Milrose Consultants. We build more than buildings—we build confidence in compliance, restoration, and renewal. As...Full timeWork at officeMonday to Friday- ...Job Description Job Description Job Title- Floor/Office administrator Location- 330 Madison, NY, Onsite & needs to be vaccinated Duration: 6 months to perm Note: Finger Print Check is required along with the background checks. SKILLS & EXPERIENCE REQUIRED...Permanent employmentWork at office
The Rockridge Group
New York, NYa month ago - ...Benefits: ~401(k) ~ Competitive salary ~ Paid time off CAG Construction Corporation is seeking a dedicated and organized Office Administrator to join our team. This role is crucial for ensuring the smooth operation of our office environment and supporting our daily...Work at officeFlexible hours
CAG CONSTRUCTION CORP
New York, NYa month ago $18 - $22 per hour
...Job Description Office Administrator \n \n Position Type: Full-Time \n Location: 241 37th Street, Brooklyn NY (Industry City) \n Schedule: 10-6pm, M-F \n Salary: $18-22/hr \n \n Position Overview: \n Sunset Park Community Services is seeking a...Full timeWork at officeSunset Park Community Services
New York, NY11 days ago$18 - $23 per hour
# Where Purpose and Opportunity AlignOffice Administrator page is loaded## Office Administratorlocations: Mays Landing, NJtime type: Full timeposted on: Posted Yesterdayjob requisition id: R0225525**Service Center**Mays Landing**JOB SUMMARY****Caliber Collision** has an...Hourly payWeekly payWork at officeLocal areaImmediate start- ...Office Administrator Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such...Work experience placementWork at officeFlexible hours
- Office Administrator Reports To: Community Manager About YES: Founded in 2008, YES Communities has established itself as a leader in the manufactured housing space. YES is the largest privately held manufactured housing REIT in the country. Our commitment to improving...Work at officeWork from home
- We are looking for a friendly, organised and proactive Office Administrator to join our busy school office and play a key role in supporting the smooth running of our academy. As the first point of contact for parents, carers, visitors, contractors, staff and children,...Part timeFor contractorsTerm timeWork at officeLocal areaWork from homeFlexible hours
- PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines the nature of their business, and notifies appropriate...Work at office
$28 - $35 per hour
We are seeking an experienced and detail-oriented Office Administrator to join a premier wholesale and government supply organization in Richmond Hill, NY. Operating closely with public sector entities, this role oversees core back-office functions including purchase order...Hourly payContract workTemporary workWork experience placementWork at officeShift work- Job Description - Office Administrator KSA Purpose of the job To provide sales and administrative support to the KSA based sales team. To ensure the showroom is well presented at all times. Specific responsibilities Manage back-of-house functions and support the day-to...Work at officeLocal areaFlexible hours
- ...THIS VERY HIGH-PROFILE COMPANY, KNOWN AS 1 OF THE MOST PRESTIGIOUS TO WORK FOR, WITH 18 OFFICES WORLDWIDE, IS SEEKING AN OFFICE ADMINISTRATOR. THIS POSITION WILL BE ON-SITE 5 DAYS A WEEK AND WILL OVERSEE ALL FUNCTIONS OF THE NYC OFFICE. MUST BE FROM A HIGH-PROFILE LAW...Full timeWork at officeWorldwide
Noor Staffing Group
New York, NY2 days ago
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