Executive Administrative Assistant

Executive Assistant The Executive Assistant & Project Manager is the operational and administrative engine of the Head of P&A's office. This role exists to ensure the Head of P&A is always organized, prepared, and protected from logistical friction — freeing them and the Chief of Staff (CoS) to focus on strategy and high‑impact work. This is not a traditional EA role. You will own the scheduling, logistics, tracking, and administrative coordination that keeps the Head of P&A's office running with precision and reliability. You are the person who makes sure nothing falls through the cracks — and who flags the ones that might before anyone else notices. Success in this role requires exceptional organizational skill, meticulous attention to detail, a bias for action, and the ability to manage competing priorities with calm and efficiency. Where the CoS drives strategy, you drive the systems and processes that make execution possible. Location Preference for candidates located near our hub locations (MN/TX/MI/NY), but will consider remote candidates. As a hybrid employee you will go to the office 3 days a week. Must be based in the US. About the Role Manage the Head of P&A's calendar with precision — prioritizing, protecting focus time, and proactively resolving conflicts. Coordinate all travel logistics, itineraries, and trip preparation, including pre‑read assembly and post‑trip follow‑up tracking. Screen and triage incoming communications, flagging priority items to the Head of P&A and ensuring timely routing of requests. Prepare expense reports and manage administrative processes on behalf of the Head of P&A. Organize and coordinate internal and external meetings, including agenda preparation and logistics — ensuring the Head of P&A is set up for every engagement. Track and manage project timelines, deliverables, and action items across initiatives owned by the Head of P&A, ensuring nothing slips and status is always visible. Build and maintain project tracking systems that give the Head of P&A and CoS real‑time visibility into progress, risks, and blockers. Coordinate logistics for cross‑functional workstreams — connecting the right people, scheduling working sessions, and ensuring outputs are documented and distributed. Compile and format project status reports and stakeholder updates, gathering inputs for the Head of P&A's review before distribution. Monitor project and scheduling risks, flagging conflicts or blockers early so the Head of P&A and CoS can act before issues arise. Maintain continuity in the Head of P&A's office during travel or high‑demand periods — keeping schedules on track, communications triaged, and logistics running without interruption. Compile, format, and edit presentations, briefings, and correspondence as directed by the Head of P&A or CoS — never for direct distribution without approval. Maintain the Head of P&A's operational rhythm: managing weekly scheduling priorities, tracking follow‑ups, logging action items from leadership meetings, and chasing completion. Act as the logistical point of contact between the Head of P&A's office and internal teams — coordinating requests, routing information, and keeping the CoS informed of anything requiring their attention. Own the logistical preparation for leadership and segment meetings — scheduling, agenda formatting, pre‑read assembly, and distributing materials — so the Head of P&A and CoS can focus on the content. About You 5+ years of experience in an Executive Assistant, Administrative Business Partner, or similar role supporting senior leaders. 2+ years of experience supporting project coordination, including tracking timelines, deliverables, action items, and stakeholder updates across multiple initiatives. Proven experience managing complex calendars, travel logistics, meeting coordination, and executive administrative processes in a fast‑paced environment. Strong proficiency in preparing agendas, pre‑reads, presentations, status reports, and executive correspondence with a high degree of accuracy and professionalism. Exceptional organizational, communication, and prioritization skills, with the ability to exercise sound judgment, maintain confidentiality, and proactively resolve issues. Sense of urgency in managing situations that require quick turnaround and the ability to prioritize a constant workload. Ability to work under tight timelines and a proven track record of achieving and exceeding expectations. Preferred Skills Bachelor's Degree Experience supporting global organizations Equal Employment Opportunity As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizenship status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug‑free workplace. We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. #J-18808-Ljbffr