Office Manager

Breaking Ground Office ManagerAbout Us: We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.Located in DUMBO, Brooklyn, 90 Sands offers 491 units of permanent, supportive housing to low-income New Yorkers, people living with HIV/AIDS, and chronically homeless individuals, including individuals with mental illness. Built on the former site of the Watchtower Society, the 30-story building features a multipurpose room for community events and meetings, a digital library/computer lab, and a fitness room. The Center for Urban Community Services provides comprehensive onsite social services, and Breaking Ground coordinates property management services.Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities supporting the day-to-day operations for the Program, including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients.This is a 35 hour work week.Essential Duties:Direct and answer client questionsResponsible for maintaining petty cash, billing, check requests, and MetroCardsMaintain facility and staff activity calendarsTrack vacations and attendanceMaintain client data and filesKeep an updated file of vendors, order and track suppliesMaintain filing systemOrder and keep an inventory of office suppliesAnswer phones, direct calls, and take messagesAttend meetings and take notesCoordinate eventsPerforms other related duties as assignedMinimum Qualifications:Minimum of two years related work experienceBachelor's degree preferredExcellent organizational and interpersonal skillsMust have the ability to work independently and as part of a teamAble to work with a diverse and special needs populationAble to handle multiple tasks simultaneouslyMust have excellent written and verbal skillsProficiency with Microsoft Office (Word, Outlook, Excel)Experience working with homeless/formerly homeless populations preferredEOE/M/F/Vet/Disabled