Administrative Assistant Bookkeeping Assistant

Benefits:

401(k)

Dental insurance

Health insurance

Vision insurance

PMI San Diego seeking a dependable and detail-oriented Administrative Assistant / Bookkeeping Assistant to support daily office operations, rent collection processing, invoice management, and coordination with an off-site accounting service.

This position combines administrative office support with light bookkeeping and property management assistance. The ideal candidate is organized, professional, comfortable working with accounting and property management software, and able to manage multiple tasks efficiently.

The company currently utilizes CINC systems, RentVine property management software, and QuickBooks Online.

Responsibilities

Administrative Support

Answer incoming phone calls and greet visitors

Assist staff with general office support tasks

File, scan, photocopy, and organize office documents

Prepare and post occasional notices

Maintain organized office and digital filing systems

Handle incoming and outgoing mail

Bookkeeping / Accounting Support

Collect and process rent payments

Upload rent collections into RentVine property management software

Upload vendor invoices to third-party accounting service

Code invoices to appropriate accounts and properties

Review accounting software to verify invoices have not already been paid or duplicated

Contact vendors to confirm balances and resolve discrepancies

Maintain accurate financial and invoice records

Coordinate with off-site accounting/bookkeeping service

Assist with QuickBooks Online records and invoice tracking as needed

Property Management Support

Assist with tenant and vendor communication

Maintain tenant and vendor records

Support general property management administrative functions

Utilize CINC systems and property management software for daily operations

Qualifications

Administrative office experience preferred

Basic bookkeeping or accounting support experience preferred

Experience with RentVine, QuickBooks Online, or similar accounting/property management software preferred

Experience using CINC systems is a plus

Strong attention to detail and organizational skills

Ability to multitask and prioritize responsibilities

Professional communication and customer service skills

Proficiency in Microsoft Office and general computer systems

This franchise is independently owned and operated. Your application will go directly to the local office and all hiring decisions will be made by the franchisee. All inquiries about employment should be made directly to the franchisee/franchise location and not to the corporate office of Property Management Inc.