Office Assistant (Part-Time)
Reign.com
Job Description
The Role
\nThis is a part-time, hybrid role of about 10–15 hours a week . You’ll spend one day a week in our Weston office, staying as long as the work there takes. The rest of your hours are remote and flexible.
\nYou’ll keep the office stocked, organized, and running smoothly. You’ll also handle the logistics that help our team travel, meet, and work together. When an executive needs an extra set of hands on a project, you may help there from time to time.
\nWe want someone who notices what’s coming, handles it before anyone has to ask, and closes the loop.
\n \nWhat You'll Do
\nOffice Support
\n- \n
- Keep office supplies stocked, and reorder before we run out \n
- Open packages and put deliveries away \n
- Pick up, sort, and route the mail \n
- Keep the space organized and ready for the team \n
- Run light errands for the office when needed \n
- Ship laptop boxes and equipment as needed, working with our People and IT team \n
Travel & Meeting Coordination
\n- \n
- Book travel for team members: flights, hotels, and ground transportation \n
- Coordinate meetings, on-sites, and team gatherings, including conference rooms, meals, and reservations \n
- Order lunch to the office for meetings and in-office days \n
- Handle the small details that make time together easy for everyone \n
Project Support
\n- \n
- Help executives with light project work from time to time \n
- Pick up ad hoc requests as they come up \n
What We're Looking For
\nRequired
\n- \n
- 2+ years of experience in office management, administrative support, or operations \n
- Reliable follow-through: when you take something on, you finish it \n
- Clear, friendly communication with the team, vendors, and hotels \n
- Organized, with a good memory for details and recurring tasks \n
- Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) and Slack, and willing to learn new tools, including AI tools \n
- Discretion with confidential company and employee information \n
- Resourceful: you find the answer instead of waiting to be told \n
- Lives within commuting distance of Weston, FL \n
Preferred
\n- \n
- Experience coordinating travel, events, or team gatherings \n
- Experience supporting a remote or distributed team \n
- Experience using AI tools for research, scheduling, or drafting \n
Vacancy posted 5 days ago
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