Personal Office Assistant

Job Description

Our client is a high-touch family office. They seek an Personal Office Assistant to join their Manhattan, NY office.

Responsibilities

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• Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
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• Align internal and external stakeholders to keep priorities moving and communication tight
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• Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
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• Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
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• Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
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• Maintain office organization, inventory, filing systems, and shared documents
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• Optimize processes to ensure a polished, efficient workplace
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• Manage complex calendars, scheduling, and coordination across multiple parties
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• Arrange travel logistics, itineraries, and last-minute changes
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• Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination
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Requirements

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• 5-7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role
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• Proven tenure at a prior company
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• Family office experience is preferred
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• Exceptional discretion and integrity; comfortable handling sensitive information
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• Ability to manage competing priorities with urgency and accuracy
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• Strong organizational skills
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• Excellent communication and interpersonal skills
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• Experience with Outlook/Google Calendar, Microsoft Office, and Zoom
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JobID: 47900