Senior Administrative Assistant

Job Description

Job Description

New Alternatives for Children, Inc. (NAC) is an award-winning not-for-profit agency dedicated to serving children and families with medical complexities, chronic illnesses, and disabilities throughout the five boroughs. To assist in achieving this mission, NAC is currently seeking a Senior Administrative Assistant  to join its Executive Office Department .

The Senior Administrative Assistant will support the Executive Director and Development Department at New Alternatives for Children. This is a fantastic opportunity to join a leading children's health and social service not-for-profit where you will gain formative insight into the work, communication, and fundraising efforts of the agency. This position is central in being responsible for coordinating all communication out of the Executive and Development Offices and acting as a liaison between NAC's program departments, outside vendors, funders, and the NAC Board of Directors.

• Title of Position: Senior Administrative Assistant
• Position Type: Full-time. We currently offer the
  option of flexible hours and hybrid work (3 days in-office/2 days remote)
• Salary Range: $55,000 to $65,000 per year
• Location: 825 7th Avenue, New York, NY, 10019
• Department/Program: Executive Office Department

Responsibilities:

• Schedule and manage the Executive Director's meetings with staff, donors, and the Board of Directors with calendar invitations and Zoom links, as well as other office software systems. Reserve meeting rooms and enter participants in Angus. Maintain clear, concise and efficient communication with all stakeholders.
• Draft and edit Executive Director's correspondence. Oversee mailing and filing of correspondence.
• Maintain physical and electronic filing system for the Executive Director's and the Board's correspondence.
• Schedule and manage Board and committee meetings with calendar invitations and Zoom.
• Prepare for Board and committee meetings by drafting agendas, managing meeting content, organizing and distributing all meeting materials with attentiveness to deadlines.
• Attend Board and committee meetings (virtual with the possibility of occasional in-person meetings) to record the minutes.
• Maintain Board directory, committee assignments, Board matrix and all Board corporate forms.
• Maintain and archive current and past Board records and demonstrate initiative with document revisions and all necessary follow-up.
• Ensure all institutional corporate and Board documents are updated annually or as needed and maintained in accordance with best practices.
• Coordinate Junior Board activity.
• Maintain confidentiality of the Executive Office.
• Additional projects and responsibilities as needed. 

Development Assistance

• Assist with grant writing as needed
• Assist with donor communications and preparation of donor communications collaboratively with the Director of Development as needed to support the fundraising efforts of NAC.
• Assist with major fundraising events, including logistics and vendor communication and contracts maintenance, registration for events and correspondence with attendees. Attend events to ensure smooth event operations.
• Assist Database Manager on registration and acknowledgment letter process for all fundraising events and campaigns. 
• Assist with entering donations and donor information in Raiser's Edge NXT.

Required Education and Experience:  

• Minimum of two years of administrative support experience and/or not-for-profit administration
• Bachelor's degree required

Required Skills:

• Strong written and oral communication skills
• Strong organizational and project management skills
• Attention to detail
• Proficient in Microsoft Office Suite
• Experience with Raiser's Edge helpful
• Knowledge of social services field experience helpful

Equal Opportunity Statement

New Alternatives for Children, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

New Alternatives for Children, Inc. was founded on the principle of inclusion. We strive to create and maintain a diverse, equitable, and inclusive workplace at all levels. It is not enough to serve; we must strive to dismantle oppressive policies and practices. Please read our full DEIB Statement here.

Impact

Every day, NAC's team of social workers, nurses, doctors, therapists, education specialists, van drivers, and so many more, make a lasting impact on the lives of the children and families we serve. Watch our video below to meet the youth and families whose lives have been changed because of NAC's work.