ADMINISTRATIVE SPECIALIST II (Contractual)

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Introduction

The Maryland Department of Labor (MDOL) Division of Labor and Industry is accepting applications from qualified candidates for the position of Administrative Specialist II in the Workplace and Fraud Unit. This recruitment will be used to fill current and future vacancies. All candidates must meet the minimum and selective qualifications during the time apply. The resulting eligible list will be maintained for one year after the closing date of the announcement.

GRADE

11

LOCATION OF POSITION

10946 Golden West Drive Hunt Valley, MD 21031

Main Purpose of Job

The main purpose of this position is to provide a full performance level of administrative work using independent judgment and analysis by applying and interpreting rules and regulations in accordance with the unit's law and policies. Employees in this classification do not supervise

POSITION DUTIES

Reviews, verifies and interprets information in records, applications and other documents by using knowledge of agency policies and procedures to determine if appropriate procedures have been followed and to resolve problems. Assist in the process and issuance of work permits, or other documents pertinent to the unit. Answer telephone calls and perform intake of complaints. Assists in the preparation of final reports and suggest recommendations for the improvement of the agency or its programs. Consult with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs. Researches and compiles data, as directed, including the preparation of statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts. Assist the unit in planning and implementing new or revised programs, procedures, practices, and organizations. Provide assistance to the unit administrator in the formulation and preparation of an agency's budget, or portions of the budget. Responsible for unit purchasing/FMIS processing. Open and disseminate mail. Ensure that checks are properly endorsed, prepare check transmittals and keeps financial records not requiring knowledge of bookkeeping or accounting. Updates and maintains files, logs, schedules, rosters and records and compose routine correspondence. Use computer software applications to enter, edit, validate, search, retrieve and update information. Type correspondence, reports, schedules and other material using a typewriter, computer or word processor. Perform other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience using Microsoft Office Suite, including Word, Excel and Power Point, Google Docs to share Excel spreadsheets and other documents. Experience performing administrative and secretarial duties including but not limited to drafting letters, data entry, maintaining confidential files, processing mail, receiving and assisting customers, etc. Possess excellent oral and written communication skills, and possess excellent organizational skills.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance(LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

EXAMINATION PROCESS

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Applications that do not include a completed supplemental questionnaire will be considered incomplete and may be subject to disapproval.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION Completed applications, required documentation, and any required addendums may be mailed to:

Labor Office of Administration Attn: 24-001756-0076 (Administrative Specialist II/SLA) 1100 N. Eutaw Street, Rm. 101 Baltimore, MD 21201 If you have any questions about this recruitment, please contact the Maryland Department of Labor at View phone number on us.edajobs.com. The Maryland State Application can be found online TTY Users: call via Maryland Relay Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.