Executive Assistant 4

Seeking an experienced Executive Assistant to support the Senior Director of Customer Strategy & Success and the Vice President of DME Enterprise Sales, North America. This role requires a highly organized administrative professional who thrives in a fast-paced environment and can independently manage multiple priorities while providing exceptional executive support. Job Details Executive Assistant 4 (Contract) Location: San Jose, CA 95110 (Hybrid) Duration: 7/27/2026 to 10/27/2026 Team: DMe Directs Job Description Seeking an experienced Executive Assistant to support the Senior Director of Customer Strategy & Success and the Vice President of DME Enterprise Sales, North America. This role requires a highly organized administrative professional who thrives in a fast-paced environment and can independently manage multiple priorities while providing exceptional executive support. Responsibilities Manage complex executive calendars across multiple global time zones Schedule team meetings, all-hands meetings, executive meetings, speaking engagements, customer meetings, and cross-functional meetings Coordinate domestic and international travel, including itineraries, transportation, accommodations, and meeting logistics Process executive expense reports, invoices, and purchase orders accurately and on time Organize team offsites, all-hands meetings, customer events, and team-building activities Coordinate weekly staff meetings, manage agendas, prepare PowerPoint materials, and track action items Support office operations including workspace coordination, equipment, software requests, and event logistics Provide occasional onsite support during team events and offsites Partner closely with Business Operations and Executive Assistant teams across the organization Handle confidential information with professionalism and discretion Support special projects and additional administrative requests as needed Required Qualifications Bachelor's degree or equivalent work experience 8 to 10+ years of Executive Assistant or Administrative Assistant experience supporting senior leaders within a high-tech organization Proven experience managing complex executive calendars and travel coordination Strong experience with expense reporting, invoice processing, and purchase orders Advanced Microsoft Office skills including Outlook, Word, Excel, PowerPoint, and Teams Experience using Slack and Navan Familiarity with Concur or similar expense management software Excellent organizational, prioritization, and multitasking skills Ability to work independently with minimal supervision Strong communication and relationship-building skills High level of professionalism, discretion, and attention to detail Compensation Pay Rate: $76.76 per hour #J-18808-Ljbffr