Executive Administrative Assistant

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Executive Administrative Assistant to join our Clinical Services Group.

We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.


This role is office based in Nashville, TN


Key Responsibilities include:

• Performs complex administrative duties including composing correspondence and coordinating resources across corporate functions.
• Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested
• Leverages technology, such as ChatGPT, to summarize time allocation for week and help with meeting planning and preparation.
• Provides general administrative support to include handling travel arrangements, scheduling meetings, and coordinating events.
• Schedules meetings (internal/external to the organization) conference calls and web seminars as requested.
• Maintains Outlook calendars and email as assigned.
• Prepares reports for company activities as required.
• Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed.
• Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested.
• Maintains a master list of current personnel supporting division operations as assigned by division executives.
• Communicates changes to corporate personnel responsible for managing these lists.
• Coordinates and schedules activities for outside Board affiliations.
• Maintains the Division policy & procedure manuals.
• Answers phones and screens phone calls, assists and directs callers and takes messages. Answers inquiries and/or referring callers/visitors to appropriate person/department.
• Maintains schedule of use of conference rooms.
• Sorts and distributes mail and other deliveries. Prepares packages for overnight delivery.
• Ensures adequacy of office supplies and equipment.
• Assists other staff as requested.
• Attends meetings as assigned and participates in educational activities and programs.
• Maintains strictest confidentiality.
• Practice and adhere to the "Code of Conduct" philosophy and "Mission and Value Statement".

EDUCATION & EXPERIENCE:

• A minimum of five years of administrative experience is required, including at least two years in a healthcare organization (appropriate education may be substituted for experience).
• High proficiency in workflow and productivity tools, such as:

1. Outlook (required)
2. ChatGPT (highly preferred)
3. SharePoint and Teams
4. Adobe PDF form editing
5. Excel and PowerPoint
6. Concur

• Ability to quickly learn internal systems (e.g., IT, HRIS, service portals).

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits


Note: Eligibility for benefits may vary by location.

HCA Healthcare (Corporate) , based in Nashville, Tennessee, supports a variety of corporate roles from business operations to administrative positions. Like our colleagues in any HCA Healthcare hospital, our corporate campus employees enjoy unparalleled resources and opportunities to reach their potential as healthcare leaders and innovators. From market rate compensation to continuing education and career advancement opportunities , every person has a solid foundation for success. Nashville is also home to our Executive Development Program , where exceptional employees are groomed to take on CNO- and COO-level roles in our hospitals. This selective program focuses on ethics, leadership and the financial and clinical knowledge required of professionals at this level of the industry.


HCA Healthcare has been recognized as one of the World's Most Ethical Companies by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder
If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Executive Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.