ACE - Administrative Assistant / Attendance

Administrative Assistant

Provides comprehensive administrative support to the principal, department head or other administrative personnel. Essential functions include receiving telephone calls, correspondence, deliveries and visitors, responding or referring appropriately, preparing and filing materials, scheduling appointments and meetings, assisting in preparation of materials and use of office equipment, providing backup and assistance to other clerical areas, complying with and maintaining knowledge of all policies and regulations pertinent to the district, school and/or department, placing work orders for school or department, processing routine office forms, purchase orders, printing requests, etc., maintaining student files, compiling statistical reports, performing bookkeeping functions, managing grant requests and monitoring administrative details following approval, and bus duty AM/PM.

Specific duties include preparing transcripts, scheduling appointments, and managing correspondence for guidance staff, gathering academic work for students who are absent or attending alternative schools, assisting counselors, social workers, and Community Development Facilitator as needed, ensuring accuracy of enrollment, transfer, and withdrawal procedures, maintaining strict confidentiality of sensitive data, and assisting with translating for Spanish-speaking parents and students.

Additional duties include performing other related tasks as assigned by the Principal, Chief Officer, Superintendent or other district office administrator as designated by the Superintendent.

Qualifications include an associate's degree or equivalent from a two year college preferred, high school diploma and one year relevant office experience; or general education degree (GED) and three years relevant office experience. Proficiency in the use of Microsoft Office products including Word, Excel, Publisher, Outlook and PowerPoint is required. Ability to use the Internet for research applications. Minimum of 40 wpm. Fluency in Spanish is preferred.

Physical demands include lifting items needed to perform the functions of the job, sitting, standing and walking for required periods of time, speaking and hearing, using close vision, color vision, peripheral vision and depth perception along with the ability to focus vision, communicating effectively in English, using proper grammar and vocabulary, reaching with hands and arms and using hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

Workplace expectations include working effectively with and responding to diverse cultures or backgrounds, demonstrating professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting, having regular and punctual attendance, following all District policies, work procedures, and reasonable requests by the proper authorities, and adhering to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information.

Reports to: Principal

Days per year: 190

Salary classification: Paid on the Classified Staff Salary Schedule Level 106

Employee group: Classified