Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant Full Time Boynton Beach, FL, US 2 days ago Requisition ID: 9310 Salary Range: $18.00 To $24.00 Hourly Job Summary Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects. The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time. The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment. Executive Support Manage the President & CEO's calendar, schedule, and daily priorities Coordinate internal and external meetings, conferences, networking events, and travel arrangements Prepare daily agendas, executive briefings, itineraries, and meeting materials Screen and prioritize incoming communications, correspondence, and requests Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents Maintain strict confidentiality regarding sensitive business information Anticipate executive needs while proactively identifying opportunities to improve efficiency Executive Communications Serve as the primary point of contact for executive communication Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners Prepare executive correspondence and ensure timely follow-up on action items Organize and maintain executive files, records, and confidential documentation Ensure consistency and professionalism in executive communications Project & Strategic Initiative Coordination Coordinate executive initiatives and strategic projects across multiple departments Develop and maintain project timelines, deliverables, and milestones Monitor project progress and provide status updates to executive leadership Assist with company-wide initiatives, including: Technology implementations Operational improvement projects Marketing initiatives Fleet and asset management projects Training and organizational development programs Identify project risks, obstacles, and opportunities for improved efficiency Leadership Accountability Track executive action items, leadership assignments, and organizational priorities Follow up with department leaders regarding outstanding tasks and project deadlines Maintain executive accountability dashboards, reports, and accountability tracking systems Ensure commitments are completed accurately, on time, and aligned with organizational objectives Meeting & Event Management Coordinate executive meetings, leadership sessions, board meetings, and company events Prepare agendas, presentations, meeting packets, and supporting documentation Record and distribute meeting minutes and action items Monitor follow-up tasks to ensure timely completion Business Development Support Assist with proposals, presentations, contracts, and client communications. Maintain prospect databases and business development records Coordinate networking opportunities, sponsorships, and community partnerships Conduct research on prospective clients, competitors, and market trends Support strategic planning initiatives and executive business development efforts Administrative & Operational Support Maintain executive filing systems, organizational records, and document management processes Prepare spreadsheets, reports, executive dashboards, and performance metrics Coordinate vendor communications and office administrative needs Assist with budgeting initiatives, purchasing, and operational projects Monitor office supply inventory and executive resources Recommend process improvements that enhance organizational efficiency Human Resources Support Coordinate interview scheduling and candidate communications Assist with onboarding coordination and employee documentation Support executive recruiting initiatives and hiring activities Coordinate employee training schedules and leadership development initiatives Track licenses, certifications, compliance requirements, and renewal deadlines Marketing & Executive Brand Support Assist with executive presentations and marketing materials Coordinate executive speaking engagements, networking events, and community outreach initiatives Support company announcements, award nominations, and public relations efforts Assist with social media planning, content coordination, and brand initiatives Assist with executive social media planning, content coordination, and brand initiatives. Required Qualifications Minimum of three (3) years of experience supporting executives, business owners, or senior leadership Exceptional written, verbal, and interpersonal communication skills Strong organizational, planning, and time management abilities Excellent attention to detail and commitment to accuracy Demonstrated ability to manage multiple priorities in a fast-paced environment Professional business etiquette and strong relationship-building skills Ability to exercise sound judgment while handling confidential information Strong analytical, critical thinking, and problem-solving abilities Self-motivated with the ability to work independently and proactively High level of professionalism, integrity, discretion, and accountability Technical Skills Proficiency with: Microsoft Office Suite Google Workspace Microsoft Teams Monday.com Adobe Acrobat CRM platforms Cloud-based document management systems Scheduling software AI productivity tools Experience with ADP Workforce Now, WhenIWork, or similar workforce management software is preferred. Core Competencies Successful candidates will demonstrate: Exceptional organizational skills Professionalism and discretion Initiative and accountability Executive presence Strong written and verbal communication skills Adaptability and flexibility Critical thinking and sound judgment Ability to anticipate executive needs Strategic planning and prioritization Performance Expectations Within the first 90 days, the Executive Assistant is expected to: Successfully manage executive scheduling, communications, and daily priorities Establish organized executive workflows and administrative systems Implement project tracking and leadership accountability systems Coordinate executive follow-up and organizational reporting Reduce administrative burden through proactive planning and execution Build collaborative working relationships across departments and leadership teams Improve operational efficiency through strategic coordination and process improvements Tact Tech Security Solutions offers the following benefits to the Executive Assistant: Competitive salary and performance incentives Life, accidental death, and dismemberment insurance Training and career development opportunities Opportunities to shape training, compliance, and operational excellence across the company A positive and collaborative work environment Uniforms and equipment provided Physical & Work Requirements Office-based role requiring extended periods of sitting and computer use Occasional lifting of office supplies or files may be required, up to 20 pounds Frequent use of computers, phones, and other office equipment Ability to travel locally for meetings, networking events, or company functions as needed Ability to perform tasks with attention to detail under time-sensitive conditions Ability to perform performance-related work as assigned, consistent with the physical, cognitive, and operational demands of the role Candidates must be authorized to work in the United States without sponsorship. Employment eligibility verification will be completed as required by law. Tact Tech Security Solutions does not offer visa sponsorship for any employment-based visas. Equal Opportunity Statement Tact Tech Security Solutions is an Equal Opportunity Employer. We are committed to maintaining a diverse and inclusive workplace and do not discriminate based on any protected status under applicable law. #J-18808-Ljbffr