EXECUTIVE ASSISTANT

Executive AssistantSupporting Roger Putnam, SVP & Head of NYL360Location Hybrid - 3 days/week, NYC HQLevel AA4Help lead one of New York Life's most visible transformation initiatives. NYL360 is reimagining how New York Life works - building a unified, AI-powered experience for every prospect, client, agent, advisor, and employee who touches the company. It's ambitious, fast-moving, and highly visible at the executive level. We're looking for a sharp, resourceful Executive Assistant to be the operational backbone behind our SVP and Senior Leadership Team - someone who thrives on keeping high-stakes work running smoothly and isn't afraid to jump in wherever needed.Why This Role MattersThis isn't a back-office support role - it's a front-row seat to how a major digital transformation actually gets executed. You'll work directly with senior leadership, shape how the department communicates and engages, and be trusted with the details that keep a fast-paced team functioning at its best.What You'll OwnLeadership SupportManage the SVP's calendar, inbox, and daily planning with full ownership and sound judgmentSupport scheduling needs across the Senior Leadership TeamCoordinate meetings end-to-end - rooms, video conferences, catering, materials, and logisticsBook travel and manage expense reconciliation for the SVP and departmentEvents & EngagementPlan and execute department-wide meetings, town halls, and events - from logistics to leadership materialsBuild employee engagement initiatives that bring energy and connection to the teamTrack attendance and help keep the department's rhythm on trackOperations & AdministrationServe as department P-Card owner - managing orders, expenses, and tracking with precisionKeep shared spaces - conference rooms, common areas, pantry - organized, stocked, and running wellBe the go-to for resolving office and building issues quicklyMaintain department distribution lists and take on ad hoc projects as they ariseWhat You BringRelevant administrative / operational experience; Bachelor's degree preferredSharp organizational instincts and follow-through - you don't let things slipA proactive, resourceful mindset - you spot what needs doing before you're askedCreativity for building engagement activities people actually enjoyComfort juggling multiple priorities in a fast-moving environmentStrong written and verbal communicationDiscretion and sound judgment with confidential informationFluency with AI tools (Copilot, ChatGPT, Claude, Gemini) and Microsoft 365, Zoom and TeamsSalary Range: $73,500-$105,000Overtime eligible: NonexemptDiscretionary bonus eligible: YesSales bonus eligible: NoActual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.