Office Manager - Chicago

Office Manager

The Office Manager is responsible for overseeing the day-to-day operations of the office to ensure efficiency, organization, and a well-functioning workplace. This role focuses on facilities coordination, vendor management, and operational support, while also serving as a key resource for basic technical troubleshooting and office systems support.

This position requires strong organizational skills, technical aptitude, and the ability to independently manage multiple priorities. The role is full-time, working 40 hours per week, with the expectation to be on site and in the office Monday through Friday (5 days per week).

Primary Accountabilities:

• Oversee daily office operations to ensure efficiency, organization, and alignment with company policies
• Serve as the primary point of contact for office-related needs and inquiries
• Maintain office systems, processes, and procedures to support smooth operations
• Coordinate with property management for facility maintenance and repairs
• Manage office access, security coordination, and visitor logistics as needed

Vendor & Inventory Management

• Maintain inventory of office supplies, kitchen items, and essential materials
• Coordinate with vendors for services such as office supplies, equipment, and maintenance
• Process office-related invoices and track expenses as needed

Technical & Systems Support

• Provide basic troubleshooting for office technology, including printers, conference room equipment, and general IT-related issues
• Partner with IT support teams to resolve escalated technical problems
• CompTIA A+ entry-level IT certification is a plus.
• Assist with setup and maintenance of office equipment, workstations, and meeting spaces
• Support employees with common technical issues to minimize workflow disruptions

Facilities Coordination

• Ensure the office environment is clean, safe, and fully functional
• Monitor and report facility-related issues, coordinating timely resolution
• Maintain schedules or logs for office usage, visitors, or shared spaces as needed

Additional Responsibilities:

• Assist with general purchasing functions.
• Create and provide necessary reporting on relevant activities as needed.
• Continue to grow skill sets with available tools and resources to advance capabilities.
• Perform other duties as assigned
• Comply with all company policies and standards

Required Qualifications:

• Associate's degree required; Bachelor's degree preferred
• 35 years of experience in office management or related roles
• Strong organizational and time management skills
• Ability to work independently and manage multiple priorities
• Demonstrated technical aptitude with the ability to troubleshoot common office technology issues
• Proficiency in Google Suite and standard workplace tools
• Strong attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong interpersonal and customer service skills

Key Competencies:

• Highly organized and detail-oriented
• Self-motivated and proactive
• Strong problem-solving and technical troubleshooting skills
• Reliable and resourceful
• Professional and service-oriented
• Comfortable operating in a dynamic environment

The physical demands described here are representative of those that must be met by an associate to successfully perform the major job responsibilities (essential functions) of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the major job responsibilities. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. Duties responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

While performing the duties of this job, the associate is:

Regularly required to use hands to finger, handle or feel objects, tools or controls, and reach with hands or arms.

Regularly required to talk or hear and read instructions on a computer monitor and/or printed on paper.

Regularly required to stand, kneel or stoop, and lift and/or move up to 25 pounds.

Regularly required to view items at an extremely close range and must be able to adjust and readjust focus.

Regularly required to remain in a stationary position.

Occasionally: Job requires this activity up to 33% of the time

Frequently: Job requires this activity between 33% - 66% of the time

Regularly: Job requires this activity more than 66% of the time

As an Inmar Associate, you:

Put clients first and consistently display a positive attitude and behaviors that demonstrate an awareness and willingness to listen and respond to clients in order to meet their short-term and long-term needs, requirements and exceed their expectations.

Treat clients and teammates with courtesy, consideration and tact; you also can perceive the needs of internal and external clients and communicate effectively with the objective of delighting and retaining the client.

Build collaborative relationships and work cooperatively with others, inside and outside the organization, to accomplish objectives, develop and maintain mutually beneficial partnerships, leverage information and achieve results.

Set and attain achievable, yet aggressive, goals with a sense of urgency and accountability.

Understand that results are important and focus on turning mission into action to achieve results following the principles of agile, dynamic execution while consistently complying with quality, service and productivity standards to meet deadlines and exceed expectations by giving our clients the best possible outcome.

Support a safe work environment by following safety rules and regulations and reporting all safety hazards.

At Inmar, we put people first and that means empowering our associates to thrive at every stage of life and career. Our comprehensive and competitive benefits package is thoughtfully designed to support a wide range of lifestyles and life stages.

Eligible associates have access to:

• Medical, Dental, and Vision insurance
• Basic and Supplemental Life Insurance options
• 401(k) retirement plans with company match
• Health Spending Accounts (HSA/FSA)

We also offer:

• Flexible time off and 11 paid holidays
• Family-building benefits, including Maternity, Adoption, and Parental Leave
• Tuition Reimbursement and certification support, reflecting our commitment to lifelong learning
• Wellness and Mental Health counseling services
• Concierge and work/life support resources
• Adoption Assistance Reimbursement
• Perks and discount programs

Please note that eligibility for some benefits may depend on your job classification and length of employment. Benefits are subject to change and may be governed by specific plan or program terms.

At Inmar, compensation reflects our belief in integrity, transparency, and the value of individual contributions. The hiring range for this position is:

74,985.75 - 124,976.25 USD Annual

The final offer may vary based on factors such as geographic location, job-related skills, education, certifications, work experience, and other relevant considerations.

Depending on the job level and role, it may include:

• Annual discretionary bonuses through our Core Company Performance Bonus Plan
• Equity grants, sign-on bonuses, and other tailored incentive opportunities
• Additional discretionary compensation, such as:
• Growing Revenue Incentives
• Corporate or VIP Bonuses
• Deferred compensation opportunities

The actual annualized salary offered at the time of hire will be communicated in the candidate's offer letter. We remain committed to fairness and transparency across all locations. Where required, including for remote-eligible roles, local pay ranges are disclosed in accordance with applicable laws and regulations.

We are an Equal Opportunity Employer, including disability/vets.