Executive Assistant to the President & Sr. Leadership, Hauppauge, NY

Job Description The Nassau‑Suffolk Hospital Council and the Northern Metropolitan Hospital Association based in Hauppauge, NY, is seeking an Executive Assistant to the President & CEO and Senior Leadership. This exempt full‑time position will report to the President & CEO, providing administrative support and managing office operations while serving as secretary to the Boards of Directors. This position requires working at our Hauppauge, NY office for at least 4 days per week, with 1 day per week of remote work. Applicants must live within commuting distance of the office. The expected salary for this position is between $80,000.00 and $90,000.00 annually, and the overall salary range is $75,000–$100,000. Key Responsibilities Provide administrative support to the CEO and leadership team (COO, CFO, VP Communications) Anticipate the needs of the CEO and act as a liaison with staff and members. Oversee routing of correspondence and other documents for the CEO, handling and responding to issues and requests, directing information to appropriate staff, and identifying potential issues and conflicts. Ensure staff response to member and external requests, notifying staff and/or the CEO of areas that require follow‑up. Prepare the CEO for meetings, providing background information, materials, and travel details. Schedule, manage, and prioritize both internal and external meetings for the CEO and leadership team. Track the CEO’s requests and follow up on any outstanding items until completion. Schedule and coordinate CEO member visits, ensuring the CEO is briefed and prepared for each meeting. Assist with travel arrangements, itineraries, and expense reimbursement for the CEO. Track state and federal lobby expenses for the CEO and leadership team and submit reports. Maintain and update contact information for member hospitals’ key executives and staff in requisite databases, ensuring timely input of individual contacts and meetings for the CEO and leadership team. Coordinate and plan occasional special events. Participate in leadership team meetings. Serve as Secretary to the Boards of Directors of the Nassau‑Suffolk Hospital Council and Northern Metropolitan Hospital Association Manage the Boards and several board committee meetings, including development of schedules, coordination, and distribution of materials. Aggregate, review, and work with senior leadership to create high‑quality board meeting packages. Develop and manage the board and committee meeting schedules. Cultivate relationships with board members’ executive assistants. Maintain all associated records and files, including historical records. Produce meeting minutes. Ensure smooth daily operations of the office, including but not limited to: Oversee maintenance of office equipment. Serve as primary liaison to HANYS’ Information Services division. Serve as primary liaison to the property management company. Assist with main phone line coverage. Supervise purchases of general office supplies. Special projects, including: Serve as liaison to members for monthly data reports, including triage and concerns and distribution of reports. Develop and oversee the publication of the annual membership directory. Perform other duties as assigned. Qualifications A minimum of 5–8 years of experience providing C‑suite support is required, preferably in an association, hospital or government relations environment. A high school diploma or equivalent is required; an associate’s degree is preferred. Demonstrated experience working with a board of directors or equivalent is strongly preferred, including coordinating all activities, communications, and schedules. Excellent leadership, communication, and interpersonal skills. Demonstrated expertise in coordinating executive‑level activities. Ability to handle multiple competing priorities. Ability to manage a variety of situations with tact and diplomacy. Ability to handle sensitive materials and maintain confidentiality. Strong computer skills, including Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and Zoom; familiarity with computer database systems is preferred. Current notary public license is desirable or a willingness to obtain one post‑hire. Occasional regional travel is expected. #J-18808-Ljbffr VetJobs