Office Manager/ Executive Assistant

Admin Officer Grade 3 – Bayside Health Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Location: 549 St Kilda Rd. Permanent, full‑time (1EFT/80 Hours + monthly ADO). Grade: Admin Officer Grade 3 What You’ll Be Doing In this role, you will play a pivotal role in ensuring the smooth and efficient operations of AMAH Services located at Level 4, 549 St Kilda Road as well as providing executive support to Manager, Strategy & Planning (S&P). This position requires a consistent physical presence onsite to provide day‑to‑day oversight of site operations, facilities management, building maintenance and assets at this office. Inclusive within the role is the provision of executive support to the Manager S&P, including diary management, meeting minutes and other executive support functions for the S&P team. This role requires a highly proactive, dependable and detail‑oriented person who can anticipate needs, manage competing deadlines, provide timely executive and office support across multiple stakeholders, maintain accurate systems and professional confidentiality where required. This position works closely with the AMAH Executive Team and other AMAH stakeholders to identify areas for improvement and review operational efficiencies, contributing to an optimal workplace environment through the promotion of workplace health and safety and sustainability initiatives. About You Experience in office management, executive support or senior administrative coordination in a complex environment. Experience managing competing priorities, maintaining accurate records and providing responsive support to multiple stakeholders. Experience working collaboratively with staff across different professional backgrounds, levels and functions. Proficiency in contemporary ICT Systems including Microsoft Office365 applications such as Teams, Word, Excel, PowerPoint, SharePoint and Outlook, as well as Adobe Acrobat. Experience maintaining administrative systems, shared workspaces, registers, distribution lists or document repositories. Experience supporting contracts, agreements, leases, project tracking or similar administrative monitoring functions. Ability to work promptly and independently, exercise sound judgement and maintain confidentiality and discretion. Experience working alongside people with lived experience, valued. Experience working in public health or mental health sector (desirable). Relevant qualifications in business, management, administration, human resources or health‑related discipline (desirable). Australian working rights. Current Influenza vaccination. Be willing to undergo a Background Check. Other Benefits Salary packaging & novated leasing through Maxxia. Onsite car (subject to availability) and bike parking opportunities, deducted pre‑tax. Fantastic onsite fitness facilities nearby at The Alfred through ProSport health and fitness. Childcare services nearby at The Alfred managed by KU Children’s Services. Close to public transport and cafes. Equal Opportunities & Disability Support We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds. If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad. Applications Close Applications close: 11pm AEST, Sunday 19th July 2026. Vaccination Requirement In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles are required to be vaccinated against influenza or hold an acceptable medical exemption. #J-18808-Ljbffr The Alfred Foundation