Executive Assistant

About RugsUSA Since launching in 1998, Rugs USA has established itself as a leading innovative online destination for an extensive variety of high-quality, on‑trend area rugs at prices customers won’t find anywhere else. Passionate about the impact that the perfect rug brings to a space, we foster close relationships with the designers, artisans, and factories who make our goods, giving us the ability to simplify our business model and deliver exceptional pricing and a vast assortment of styles. By guiding our customers through the rug buying process and offering a curated selection of complementary lighting and accessories, we’ve become our customers’ ultimate secret weapon in bringing their vision of home to life – at any budget. Position Overview Executive Assistant to the CEO/President & NYC Office Manager serves as a strategic time‑multiplier for the CEO while anchoring the physical and operational footprint of RugsUSA’s New York City workspace. This dual‑scope position manages high‑stakes C‑suite administrative workflows, acts as a cross‑functional liaison for multi‑brand teams and directly oversees NYC office operations. Additionally, this individual provides ad‑hoc administrative and cross‑site logistics support to the Cranbury, NJ facility, ensuring unified communication and operational alignment between both corporate hubs. Essential Job Functions Manage the CEO/President’s complex calendar, priorities, and meeting cadence. Coordinate internal and external communications, including scheduling, follow‑up, and correspondence. Prepare presentations, board materials, agendas, and meeting notes, and track action items to completion. Arrange executive travel, lodging, itineraries, and expense reports. Serve as a trusted liaison with senior leaders, board members, partners, and cross‑functional teams. Support day‑to‑day office operations for the NYC workspace, including employee requests, access coordination, and general workplace needs. Help maintain alignment between the NYC office and the Cranbury, NJ facility through strong communication and logistics support. Assist with executive events, leadership meetings, and special projects as needed. You Have Bachelor’s degree in Business Administration, Communications, or a related field, or equivalent experience. 5+ years of experience supporting executive leadership in retail, e‑commerce, or another high‑growth business environment. Strong organizational skills with exceptional attention to detail and follow‑through. Excellent written and verbal communication skills. Proven ability to handle confidential information with professionalism and discretion. Advanced proficiency in Microsoft Office, especially Outlook, PowerPoint, Excel, and Word. Comfort using AI productivity tools and digital workflows to improve efficiency, organization, and output quality. Ability to manage multiple priorities, solve problems independently, and adapt quickly to changing needs. Willingness to travel locally between NYC and Cranbury, NJ, as needed. Your Life and Career at RugsUSA A culture that promotes a healthy work/life balance Benefits package offered to all eligible full‑time employees (including medical, dental, vision, PTO, 401(k)) Exposure to career advancement opportunities across all departments Generous employee discount that can be used across our house of brands! The Pay Range For This Role Is 105,000 – 115,000 USD per year (Manhattan Office). #J-18808-Ljbffr