Executive Assistant, Legal & Finance

Executive Assistant

Ramp is hiring an Executive Assistant to support senior leaders across our Legal and Go-To-Market Finance organizations. This role sits at the intersection of two high-stakes, high-confidentiality functions — deal-making and financial oversight — and requires someone with exceptional discretion, sharp judgment, and the ability to operate with minimal direction in sensitive environments.

You will support Legal counsel navigating complex transactions, regulatory matters, and cross-functional legal work, as well as a Finance executive driving GTM financial planning, forecasting, and business operations. A core part of this role is active inbox management for multiple executives — triaging communications, drafting responses, flagging what needs immediate attention, and ensuring nothing of consequence gets missed. The pace is fast, the work is consequential, and the people you support move quickly.

This role is based in our New York office in Chelsea. We default to being in the office at least three days a week.

Please note: candidates may only apply to one Executive Assistant role at this time. We encourage you to review each posting carefully and apply to the role that best aligns with your experience, interests, and long-term goals.

What You'll Do

• Own calendar management across multiple Legal and Finance executives, with strong sensitivity to confidentiality and deal timing
• Manage inboxes for at least two executives — triaging incoming communications, drafting responses, flagging urgencies, and ensuring high-priority items receive timely attention
• Coordinate legal and finance workstreams including document management, signature logistics, and matter tracking across active transactions
• Support execution of financing rounds, M&A-adjacent work, and regulatory processes — handling sensitive materials with complete discretion
• Act as a coordination hub across Legal, Finance, GTM, and external counsel or advisors to ensure alignment and follow-through
• Draft, organize, and manage correspondence on behalf of executives including communications with external counsel, investors, and counterparties
• Track deadlines, deliverables, and commitments across active legal matters and financial planning cycles
• Support planning and execution of legal team events, finance leadership offsites, and cross-functional working sessions
• Manage budgets and vendor relationships on behalf of Legal and Finance leadership
• Identify opportunities to streamline legal and finance administrative workflows using AI, automation, and lightweight tooling
• Handle sensitive business, personnel, and financial information with the highest standard of confidentiality

What You Need

• 3+ years of experience supporting senior executives, ideally in Legal, Finance, Investment Banking, Private Equity, or another high-confidentiality environment
• Proven experience managing executive inboxes — you know how to triage, prioritize, draft, and keep a busy exec's communications under control
• Proven ability to handle sensitive legal and financial materials with complete discretion
• Strong organizational instincts and attention to detail — you catch what others miss and nothing falls through the cracks
• Sound judgment about when to act independently and when to escalate
• Clear, precise written and verbal communication skills — you understand that word choice matters in legal and financial contexts
• High EQ and the ability to build trust quickly with executives who value reliability over personality
• Comfort managing multiple high-priority workstreams simultaneously without losing quality
• Strong proficiency with Google Workspace, DocuSign or equivalent, and modern collaboration tools like Slack
• Demonstrated use of AI or automation to streamline administrative work and increase leverage

Nice-to-Haves

• Active notary commission (or willingness to obtain one)
• Background as a legal secretary or legal administrative professional
• Experience in a law firm, in-house legal team, investment bank, or finance function
• Familiarity with corporate transactions, financing processes, or regulatory filings
• Background supporting multiple executives across different functions simultaneously
• Comfort with fast-changing priorities and deal-driven timelines
• Experience handling board materials, investor communications, or confidential personnel matters