Senior Payroll Specialist

JOB SUMMARY:

Under the direction of the Payroll Manager and receiving daily instruction from the Payroll Supervisor, the Payroll Specialist is responsible for ensuring that all payroll transactions are processed accurately and timely with minimal errors.

ESSENTIAL FUNCTIONS:

• Processing of weekly payroll, including data entry of time, checking for errors, and preparing paychecks and direct deposit files.
• Preparation of union fringe benefit reports; this includes compilation of data; preparation of check requests and report submission.
• Maintaining pay and fringe benefit information in computer using JDE and HCM.
• Timely responses to general questions, payroll issues, and
• Responding to EDD benefit/new hire inquires.
• Inputting new and rehire employee personnel information in the system.
• Performing general office duties, such as filing, copying, distribution, etc.
• Order stop payments and prepare manual checks.
• Research payroll job cost corrections.
• Preparation of benefit reports and/or input of benefit deductions.
• Reconcile payroll prior to transmission and validate confirmed reports.
• Understand proper taxation of employer paid benefits.
• Demonstrate a thorough knowledge of Federal and State wage and hour laws.
• Process correct garnishment calculations and compliance.
• Perform compliances for unclaimed property payroll checks.
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).
• Answers Human Resources and Accounting department questions related to payroll matters and resolve discrepancies in a timely manner.
• General office duties, i.e., filing, copying, phones.
• Other duties and responsibilities as assigned by the Payroll Manager.

EDUCATION AND EXPERIENCE:

• Experience processing with and/or managing an in-house Payroll system, such as Oracle JD Edwards (vs. 3rd party Payroll vendor management, such as ADP or Paychex).
• 5+ years of previous Payroll experience.
• 5+ years of Data Entry experience into an accounting/payroll system.
• Proficiency in MS Word and MS Excel required.
• Accurate 10-key by touch with 9000ks/min (10K+ keystrokes preferred) and demonstrated 99.9% data-entry accuracy.
• Strong analytical skills and attention to detail required. Must be able to investigate, document and resolve issues in a timely and professional manner.
• Ability to work under pressure to meet deadlines with minimal errors.

ACCO COMPETENCIES:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

PHYSICAL REQUIREMENTS:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.):

The employee may regularly lift and /or carry and move up to 10 pounds, and occasionally lift and/or move up to 35 pounds.

• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
• The employee is regularly required to walk and sit.
• The employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.
• Ability to work overtime and weekends as required by Supervisor or Manager.
• Regular and routine attendance is required.

HOURS:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

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