Executive Assistant - Gaithersburg MD

Executive Assistant

Location: Gaithersburg, MD

Position Type: Full-Time, Temp-to-Hire/ Direct Hire

Work Schedule: Fully On-Site

Salary: $31-36 per hour/ $65-75k annually

Position Overview

A growing organization in Gaithersburg is seeking a professional and detail-oriented Executive Assistant to support daily office operations and provide administrative support to leadership and internal teams. This is a temp-to-hire or direct hire opportunity for a motivated individual who thrives in a fast-paced office environment and enjoys managing multiple priorities.

Key Responsibilities

• Provide administrative support to managers and team members.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, presentations, and other business documents.
• Maintain electronic and paper filing systems to ensure accurate recordkeeping.
• Coordinate office meetings, conference rooms, and team events.
• Assist with data entry, reporting, and tracking of important business information.
• Support travel arrangements, expense reports, and meeting logistics as needed.
• Order and maintain office supplies and equipment.
• Serve as a point of contact for internal staff, vendors, and visitors.
• Answer and direct incoming phone calls and emails professionally.
• Assist with special projects and additional administrative duties as assigned.

Qualifications

• 2+ years of administrative support experience in a professional office environment.
• Strong organizational and time-management skills with the ability to multitask effectively.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong attention to detail and ability to maintain confidentiality.
• Professional demeanor and customer-focused mindset.
• Ability to work independently and collaboratively within a team.

Preferred Qualifications

• Experience supporting multiple departments or senior-level professionals.
• Familiarity with office management procedures and business operations.
• Experience with scheduling software, document management systems, or CRM platforms.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.