Executive Assistant

Job Description

Job Description

Job Title: Executive Assistant
Job Description

The Executive Administrator provides comprehensive support to the Executive Leadership Team, ensuring seamless day-to-day operations and strategic coordination. This role is responsible for managing executive calendars, coordinating complex travel arrangements, and handling high-level communications with internal and external stakeholders. The position requires strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Prepare presentations and organize meetings.
• Draft agendas and record minutes.
• Manage ongoing projects and serve as a key liaison across departments.
• Maintain confidentiality while ensuring executives are fully informed of critical updates and commitments.

• Proven experience managing executive calendars, resolving conflicts, and prioritizing high-volume requests.
• Expertise in arranging complex travel, including international itineraries, visas, and expense reporting.
• Ability to manage multiple concurrent projects, events, and deadlines with minimal direction.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Ability to handle sensitive executive communications with discretion and professionalism.

• Exposure to global organizations or multinational operations.
• Experience with expense management systems and reporting tools.
• Event planning and executive meeting facilitation.
• Desktop publishing or presentation design tools.
• Bachelor’s degree preferred.
• 5+ years of experience in executive-level administrative support.
• Strong adaptability in changing environments.
• High level of professionalism and discretion.
• Ability to work extended hours and maintain flexibility in a global support role.
• Experience managing high volumes of work with minimal supervision.

The position is primarily onsite within a corporate office environment, with potential hybrid or remote work requiring approval. The schedule includes standard business hours with flexibility required, including overtime as needed. The role may require 10%–50% travel. This dynamic and fast-paced environment offers exposure to high-visibility projects, cross-functional collaboration, and growth potential within corporate leadership support functions.

Job Type & Location

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $33.65 - $40.87/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boca Raton,FL.

This position is anticipated to close on Jul 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.