Executive Assistant (E-commerce)

Job Description

We are seeking a highly organized, resourceful, and adaptable Executive Assistant to provide administrative, project management and operational support to our Chief Commercial Officer (CCO). This is a high-impact, high-visibility role that works closely with senior leadership to coordinate strategic initiatives, manage priorities, and ensure seamless communication, clarity and prioritization across multiple departments.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and enjoys solving problems before they arise with a variety of stakeholders. You'll play a key role in keeping leadership organized, coordinating projects, and ensuring important initiatives move forward efficiently.

This is an excellent opportunity for someone who wants exposure to all aspects of business operations - especially in sales, marketing and e-commerce departments, while working alongside senior leaders. We're looking for someone who has exceptional written and verbal communication skills, is an attentive, engaged listener and learner, and is proactive, detail-oriented, and eager to grow.

Responsibilities

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• Provide comprehensive administrative support to the CCO.
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• Manage complex calendars, meetings, travel arrangements, and scheduling priorities.
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• Coordinate cross-functional projects and monitor progress to ensure deadlines are met.
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• Prepare reports, presentations, meeting agendas, and executive summaries.
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• Track business initiatives, action items, and follow up with stakeholders on deliverables.
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• Serve as a liaison between senior leadership and internal/external partners.
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• Attend meetings, document key takeaways, and communicate follow-up actions.
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• Assist with special projects and operational initiatives as assigned.
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• Identify process improvements and help implement efficient administrative workflows.
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• Build strong working relationships across all levels of the organization.
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Qualifications

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• Previous administrative experience supporting C-suite executives or senior leadership in eCommerce, and exposure to consumer and B2B sales and marketing best practices
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• Exceptional organizational skills with strong attention to detail.
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• Experience executing project management best practices and troubleshooting.
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• Excellent verbal and written communication skills.
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• Outstanding time management and follow-up abilities.
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• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and OneNote), Monday.com and Hubspot.
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• Comfortable working with reports, metrics, and basic data analysis.
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• Professional, dependable, trustworthy and able to work full-time on-site.
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• Fluent in the basic language, concepts, strategies and tactics of marketing and sales in a high-volume organization
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• Familiarity with basic concepts that drive success in e-commerce platform sales
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