Executive Assistant

Job Description

Non-profit organization seeks an Executive Assistant to join their team for a 6-month contract with potential to go permanent. Must have experience with heavy calendar management. 8-10 years of administrative experience is required.

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Hybrid schedule: 3 days onsite, 2 days remote

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Pay rate: $40-45/hr

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Hours: 8:30am - 5:30pm

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Executive Assistant Key Responsibilities & Duties

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• Manage complex calendars for multiple executives, ensuring seamless scheduling and coordination.
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• Organize department activities, travel arrangements, and conferences, maintaining attention to detail.
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• Prepare and process expense reports using Workday, ensuring accuracy and compliance.
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• Assist with onboarding new employees, including documentation and orientation support.
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• Draft and edit presentations using PowerPoint, ensuring professional quality and alignment with objectives.
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• Handle clerical tasks such as document retention, equipment coordination, and supply management.
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• Interact with internal and external stakeholders, representing senior leadership effectively.
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• Utilize advanced tools like ChatGPT to enhance productivity and streamline workflows.
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• Adapt to changing priorities with a proactive approach, ensuring efficient task execution.
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Executive Assistant Job Requirements

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• Bachelor’s degree in Arts or equivalent educational background.
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• 8+ years of experience supporting VP-level executives in corporate environments.
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• Proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.
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• Experience with Workday and ServiceNow for administrative and reporting tasks.
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• Knowledge of ChatGPT and its application in administrative workflows is a plus.
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• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
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• Effective communication skills, capable of interacting across various organizational levels.
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• Flexibility to travel occasionally for conferences and office visits.
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• Customer-centric approach with a proactive attitude to adapt to dynamic environments.
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