Full Charge Bookkeeper

Full Charge Bookkeeper

Working under the direct supervision of the Business Manager (or Pastor), the Full-Time Bookkeeper handles day-to-day financial operations and general ledger maintenance for the parish and school. Core responsibilities include managing accounts payable, posting daily bank deposits, bank reconciliations, processing payroll, and month-end closing procedures.

Position Details:

• Category: Full-Time, Non-Exempt from overtime pay
• Work week is Monday through Friday 8am to 4pm (37.5 hours per week)
• Compensation: $20.00 to $25.00 per hour (commensurate with experience)
• Benefits: Full Archdiocese of Detroit benefits package (Medical, Dental, PTO, Paid Holidays, and Retirement Plan)

Essential Duties and Responsibilities:

• Accounts Payable: Manage the complete AP cycle, including data entry of invoices, vendor/staff communications, expense coding, and check printing.
• Cash Management: Post daily deposits and tuition payments and assist with cash management workflows. Post weekly offertory collection data and generate thank you letters.
• Payroll: Prepare payroll for hourly and salary employees. Maintain time and attendance records for all staff. Process new hires, terminations, and deduction adjustments. Generate 1099 forms.
• Reconciliations: Perform monthly bank reconciliations and verify general ledger accuracy. Perform tuition revenue reconciliation with FACTS Tuition Management system.
• Month-End Close: Post all month end closing entries.
• Technical Reporting: Extract, compile, and run financial reports for school and tuition management systems.
• Special Projects: Execute specialized administrative or financial tasks as assigned by leadership.

Minimum Requirements:

• Education/Experience: Associate's or Bachelor's degree in Accounting, or equivalent professional bookkeeping experience.
• Accounting Knowledge: Strong working knowledge of standard GAAP practices.
• Have high level of skills for the following software applications:
• Sage Intacct (or strong proficiency in equivalent cloud-based ERP accounting systems).
• Paycor Payroll Software
• FACTS Tuition Management
• SchoolSpeak Student Information System
• ParishSOFT / ParishSTAQ Church Management Software
• Microsoft Office 365 (Intermediate to advanced Excel and Word capabilities are a must).
• Google Workspace (Drive, Docs, Sheets).
• Professional Attributes:
• Keen attention to detail with an uncompromising commitment to accuracy.
• Strong organizational skills, multi-tasking abilities, and adherence to tight deadlines.
• Exceptional communication skills with the professional courage to report financial errors, discrepancies, or compliance concerns in a timely manner.
• Absolute commitment to maintaining strict confidentiality in all matters.
• Team-oriented demeanor comfortable interacting with clergy, parish staff, vendors, and benefactors.

Compliance: Must be able to successfully pass a criminal background check, fingerprinting, and complete the Archdiocese of Detroit "Protecting God's Children" (VIRTUS) training prior to employment.