Administrative Assistant (Part Time, AIA, Remote, Xenia OH, Chicago Metro)

Pay: $15.43/hr

Part Time Hourly (5 hours/week), Location - Remote (Chicago Metro or Xenia, OH preferred)

About You

You're organized, resourceful, and detail-oriented, with a heart for supporting others and helping ministry happen behind the scenes. You enjoy keeping track of details, communicating clearly, and finding practical ways to make a team more effective. You're comfortable managing multiple priorities, working independently, and following through on tasks from start to finish.

You also bring creativity to your work, whether you're creating a visually appealing resource in Canva, keeping donor information organized, coordinating an event detail, or helping connect a new student-athlete with the right AIA staff member. Most importantly, you want your work to contribute to a Christ-centered ministry and are excited to use your administrative and communication skills to help others know Jesus.

About Us

Athletes in Action (AIA), the sports ministry of Cru, serves to build spiritual movements everywhere through the platform of sports so that everyone knows someone who truly follows Jesus. We envision a day when there are Christ-followers on every team, in every sport, in every nation.

The AIA Chicago Metro team serves athletes and students throughout the Chicago area, creating opportunities for people to encounter Jesus through the relationships and influence of sports. As part of this team, you'll play an important behind-the-scenes role in helping staff stay organized, communicate effectively, connect with students and ministry partners, and carry out events and ministry opportunities.

Why You'll Love This Role

This is a role where your administrative skills have a direct connection to ministry. You'll get to work alongside a team that is passionate about reaching athletes, while using your organization, communication, creativity, and attention to detail to help make that ministry possible.

No two days will look exactly the same. From connecting with student-athletes and communicating with ministry partners to creating resources, managing information, supporting fundraising events, and coordinating event logistics, you'll have a variety of opportunities to contribute. If you enjoy being the person who keeps things moving, notices the details, and helps a team thrive, you'll find plenty of ways to make an impact in this role.

What You'll Do

• Provide administrative and clerical support to the Chicago Metro Team Leader and staff, helping keep day-to-day ministry operations organized and moving forward.

• Support AIA Chicago's student-athlete outreach by monitoring new student-athletes at area schools, tracking social media connections and contact forms, and connecting interested students with the appropriate staff member.

• Create and edit visually appealing communications and resources using Canva and other design platforms.

• Coordinate communications and mailings to ministry partners, including thank-you notes, year-end appeals, event invitations, and occasional gifts.

• Create and distribute an annual year-end review booklet using stories and images provided by the staff team.

• Assist with communications, mailings, and logistics for annual fundraising events.

• Prepare and approve expense reports in Concur for AIA Chicago team members.

• Maintain donor databases and develop effective systems for tracking and keeping information up to date.

• Update the AIA Chicago page on the Athletes in Action website.

• Meet regularly with the Chicago Metro Team Leader for check-ins and participate in team meetings to capture and follow up on action items.

• Assist with campus and team event logistics, including venue selection, equipment arrangements, and coordination of staff and volunteers.

• Prepare and process purchase requisitions according to approved procedures, including equipment and marketing materials such as banners and signage.

Keyword: Administrative Assistant (Part Time, AIA, Remote, Xenia OH, Chicago Metro)
Required Experience:

Minimum 2 year / Associate degree

Minimum 2 years administrative or office experience; or an equivalent combination of education and experience.

From: Cru