Operations Assistant

Operations Assistant

Part-Time (20 Hrs/Week) | West Palm Beach, FL (Hybrid) | $25/hr

Inner City Innovators (ICI) is a grassroots nonprofit in Palm Beach County, FL with one mission: keeping the youth at highest risk of gun violence and youth delinquency Free and Alive Beyond Age 25. We run a relentless, trauma-informed mentoring program for youth aged 13–25. Our staff and mentors come from the same neighborhoods they serve. Our core belief is that real change happens when those who need it lead it.

Our small team moves fast and wears many hats. The right Operations Assistant keeps the details running smoothly — expense reports, calendars, and day-to-day support — so the rest of the team can stay focused on the work that keeps youth Free and Alive Beyond Age 25.

The Role

This is a part-time, hybrid role supporting ICI's Executive Director, Development Director, and Operations Manager with the administrative work that keeps the organization running: monthly expense reporting, team calendaring and updates, and general administrative and mentor-program support. Schedule and days/times are flexible and will be set based on the applicant's and organization's needs.

What You'll Do

• Collect, organize, and code monthly receipts, and prepare expense reports for timely processing

• Coordinate team calendars and scheduling needs

• Compile and send team updates, meeting reminders, action items, and follow-ups

• Track key deadlines and recurring tasks to help the team stay organized

• Provide administrative support (scheduling, correspondence, filing, data entry) to the Executive Director, Development Director, and Operations Manager

• Support mentor program operations, including onboarding, background check tracking, scheduling, and record keeping

What You Bring

• Prior experience in an administrative, operations support, or nonprofit coordination role — preferred

• Strong attention to detail and comfort working with regular deadlines

• Excellent written and verbal communication; professional and reliable

• Ability to coordinate across tasks and follow through independently

• Proficiency in Excel and Salesforce preferred; comfortable with spreadsheets, shared documents, and calendars

How to Apply

Email a résumé and short cover letter to ***email_hidden*** with the subject line: Operations Support Application. Applications reviewed on a rolling basis.