Administrative Assistant

Position Title: Administrative Assistant

Location: Blue Bell & Bala Cynwyd, PA

Compensation: $20–$25/hour

Work Schedule: Monday–Friday, 9:00 AM–5:30 PM with a 1-hour unpaid lunch

On-Site or Hybrid: Fully On-Site; primarily based in Blue Bell with regular support at a second property in Bala Cynwyd

Benefits

Medical, Dental, Vision, HSA/FSA, PTO, 401K

All the relevant skills, qualifications and experience that a successful applicant will need are listed in the following description.

An Addison Group client is looking for an Administrative Assistant to provide day-to-day administrative and operational support to a commercial property management team!

Job Responsibilities:

• Serve as a primary point of contact for tenants, vendors, visitors, and internal staff through phone, email, and in-person communication.
• Receive and coordinate tenant requests, maintenance needs, and other building-related concerns.
• Assist with purchasing, orders, and delivery documentation.
• Maintain vendor and contractor documentation, including insurance certificates.
• Coordinate vendor and contractor activity with building operations.
• Prepare routine communications and updates regarding building and contractor activity.
• Assist with purchase orders, contracts, agreements, and other property-related documentation.
• Collect and organize operational reports into spreadsheets for management review.
• Manage incoming mail, scanning, filing, document distribution, and general office administration.
• Support document preparation, data entry, mailings, and other administrative projects.
• Maintain shared office, meeting, and amenity spaces so they remain organized and ready for use.
• Monitor office supplies, equipment, and other shared resources.
• Assist with calendars, correspondence, forms, and other administrative materials.
• Process and route invoices and financial documentation to the appropriate accounting team.
• Maintain vendor records within internal systems.
• Enter and track tenant requests and work orders in the appropriate system.
• Provide general administrative support to the property management team and assist with special projects as needed.

Requirements:

• High school diploma or equivalent required.
• Previous administrative or office experience preferred.
• Property management, commercial real estate, facilities, or related industry experience is strongly preferred.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office and standard business applications.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and respond to time-sensitive requests.
• Reliable, professional, flexible, and team-oriented.
• Comfortable working independently and taking ownership of responsibilities.
• Professional demeanor when interacting with tenants, vendors, visitors, and internal stakeholders.
• Ability to work fully onsite and travel between two local properties as needed.

Why choose Addison Group?

• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. xhyhwjd Reasonable accommodation is available for qualified individuals with disabilities, upon request.