Facility Coordinator

Facility Coordinator

Primary responsibilities of the Facility Coordinator include warmly welcoming clients and guests at a satellite location of Company 3, providing facility information, directing client requests to the appropriate department, routing calls, shipping and receiving, purchasing, and overall client services. The Facility Coordinator should be highly organized, meticulous, upbeat and personable, able to multi-task, and willing to grow within the role.

The Facility Coordinator will be responsible for greeting, welcoming, and directing clients and guests appropriately, providing initial orientation to new clients, notifying staff and clients of visitor arrival, as well as checking in clients according to current security protocols. They will assist operations and engineering teams with set up of edit rooms and offices, assist clients with requests pertaining to their edit rooms and offices, and build excellent client relations by creating a warm and inviting working environment. They will also be responsible for the following:

• Client support in person, through email, and phone calls
• Routing client requests to the appropriate department
• Managing incoming and outgoing shipments
• Updating documents and spreadsheets pertaining to client contact info, purchases, etc.
• Set-up rooms for meetings, screenings
• General purchasing, logging of purchases
• Set up daily coffee, restock communal snacks and beverages
• Maintain cleanliness and organization in kitchen and common areas
• Order groceries and office supplies while maintaining a budget
• Run errands as needed

The ideal candidate will have prior working experience in an office environment and be proficient with MS Office, Teams, Google Docs. They will be reliable, punctual, meticulous, detail oriented, and have the ability to multitask and take initiative. Additional desired skills include:

• Reliable, punctual, able to work Mon-Fri from 9:00a-5:00p and be flexible with notice to shift schedule as needed, available to work weekends if needed
• Professional appearance and excellent demeanor
• Excellent written and verbal communication skills
• Knowledge of post-production workflows a plus

Company 3, including its various business units and family of brands, provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more. Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable, and inclusive culture where every employee feels empowered and safe to show up to work as their full self. It is our policy to provide equal employment opportunities to all applicants and employees.