Payroll Accounting Analyst I

The Opportunity

This role, currently managed by a two-person team (down from three due to the ASPIRE project), is responsible for the end-to-end financial integrity and accounting lifecycle of cleint’s payroll operations. The responsibilities can be summarized into four core pillars:

1. Payroll Cycle Execution & Banking Settlements

Manages the financial workflow for semi-monthly, bi-weekly, and frequent off-cycle payrolls.

This includes running technical simulations, executing General Ledger (GL) postings, and managing the settlement interface with Banking to ensure funds are moved accurately and timely.

2. Financial Reconciliation & Auditing

Ensures high-level data integrity through "3-way match & quot; reconciliations and Level 1 approvals.

This involves auditing suspense accounts, performing daily bank reconciliations (BAI2), and partnering closely with Finance teams to resolve discrepancies and finalize month-end reviews.

3. Compliance & Asset Management

Oversees complex regulatory and specialized financial processes, such as:

Escheatment: Managing the legal due diligence and transfer of unclaimed property (outstanding checks) to appropriate state authorities.

Third-Party Payments: Executing disbursements for vendors like Benevity and GenPAC.

Transactional Controls: Managing reversals, stop payments, and the manual logging/printing of physical checks.

4. System Stability & Project Support

Acts as a technical gatekeeper for payroll accounting systems through extensive Workday regression testing for new releases and pay components. The role also provides critical accounting support for company acquisitions and manages the internal scheduling for all payroll postings and settlements.

The estimated end of the project is March 2028, the anticipated end of hypercare, after the overall project's final phase

.The following are the normal day-to-day job responsibilities for Jesse’s position, normally shared betwee

n3 team members; however, with Jesse’s participation in the ASPIRE project, it is shared with 2 tea

mmembers, causing a significant strain on resources

• .Semi-monthly payroll simulations (2 times per payroll cycle
• )Semi-monthly payroll postings (General Ledger Postings
• )Semi-monthly payroll settlements (Interface with Banking
• )Semi-monthly payroll 3-way match reconciliation, including Level 1 approval
• sBi-weekly payroll simulations (2 times per payroll cycle
• )Bi-weekly payroll postings (General Ledger Postings
• )Bi-weekly payroll settlements (Interface with Banking
• )Bi-weekly payroll 3-way match reconciliation, including Level 1 approval
• sOff-cycle payroll simulations (2 times per week for full off-cycles, 3 times per week for Same-day off-cycles
• )Off-cycle payroll postings (General Ledger Postings
• )Off-cycle payroll settlements (Interface with Banking
• )Off-cycle payroll 3-way match reconciliation, including Level 1 approval
• sPartner with Finance teams to reconcile any discrepancie
• s3rd Party Vendor payments (Benevity, GenPAC
• )Acquisition participation for the accounting tea
• mWorkday regression testing (Workday Releases, Polaris/Boreal, New pay components, Tax Jurisdictions
• )Maintains accounting team scheduling payroll settlements/posting
• sBiweekly reconciliation of all payroll postings to the general ledge
• rEscheatment process, including identification of outstanding checks -due diligence notifications to the payee, partner with the production team to reissue checks where possible, if not possible, partner with the finance team to escheat the payments to the appropriate state. Update both Banking & Workday with the Escheated statu
• sPrinting & Logging Checks, and Coordination with the Mail Roo
• mReversal
• sReversal postings to SA
• PStop Payment
• sDaily Banking report
• sChange Request Testin
• gAuditing Suspense accounts during all payroll cycle
• sProject work, as it arise
• sMonth-end process to do a final review of postings to g/
• lBanking return reconciliatio
• nBAI2 Bank Reconciliation -maintain check status and correct incorrectly reconciled items Etc

.
Key Attributes/Skill

• s:Excellent problem-solving and analytical skills to resolve a variety of routine complex issue
• s.Strong stakeholder management, communication, and change management skill
• s.Strong customer service and interpersonal skill
• s.Experience in a shared service center, preferably in an HR services environme
• ntProven track record of being able to deliver in a matrix organizati
• onAbility to work independently in a fast-paced environment and to handle multiple, competing prioriti
• esAbility to navigate complex HR data structu
• reAbility to identify, drive and/or participate in implementing process improvement activitie
• s.Bachelor's degree in business administration or a related fie
• ldU.S. Workday payroll system experience (highly preferred
• ).Certified Payroll Professional (CPP) preferr
• edExperience with Service Now case management system preferr
• edAdvanced Excel skills (pivot table, v-lookup, etc