Administrative Assistant / QuickBooks Coordinator

Job Description

Job Description

Administrative Assistant / QuickBooks Coordinator

Position Summary
We are seeking a full-time Administrative Assistant / QuickBooks Coordinator to support daily office operations. The ideal candidate is detail-oriented, organized, quick with computer systems, and able to work independently with minimal supervision. This role combines administrative support, data entry, customer service, and QuickBooks Online responsibilities.

Responsibilities

• Perform accurate data entry and maintain records
• Utilize QuickBooks Online (QBO) for administrative and accounting-related tasks
• Answer and direct incoming phone calls professionally
• Support leadership with administrative and clerical duties
• Maintain organized filing systems and documentation
• Assist with customer communication and follow-up
• Manage multiple tasks while meeting deadlines
• Identify and resolve issues independently
• Handle confidential information with professionalism

Qualifications

• Previous QuickBooks Online (QBO) experience required
• Strong computer skills and data entry accuracy
• Excellent organization and attention to detail
• Ability to work independently and take initiative
• Professional phone and customer service skills
• Strong verbal and written communication skills
• Experience in an administrative, office support, or bookkeeping role preferred

Schedule

• Full-time
• Monday through Friday

Desired Traits

• Sharp and quick learner
• Detail-oriented
• Reliable and dependable
• Strong problem-solving abilities
• Works efficiently without constant direction

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