Executive Assistant to CEO

Job Description

Job Description

PlaneSmart! Aviation is a growing private aviation company (Part 91/135 flight operations) with a fast pace, high standards, and a “figure it out and make it better” culture. We’re hiring an Executive Assistant to work directly with our Chief Executive—someone sharp, organized, and people-savvy who can help keep priorities moving, communication clean, and operations running smoothly.

This is a great role for a senior or recent grad who wants real business exposure across departments including operations, accounting, sales, marketing, maintenance, etc.

What you’ll do

• Own the CEO’s daily flow: calendar management, scheduling, reminders, prep materials, and follow-ups

• Be the connector: coordinate across departments (charter sales, flight ops, maintenance, accounting, HR/recruiting, and customer experience) to keep projects on track

• Turn chaos into clarity: organize information, track action items, and make sure commitments don’t vanish into the void

• Help run effective meetings: build agendas, capture notes, assign next steps, and push updates until things are done

• Support executive communication: draft emails, coordinate internal announcements, and keep stakeholders aligned

• Hospitality & client support (when needed): assist with occasional VIP/client coordination—greeting, logistics, light event support, and making people feel taken care of

• Process improvement: identify friction points and help standardize workflows (templates, checklists, simple SOPs)

What we’re looking for

• Bachelor’s degree (4-year) in Business, Management, Marketing, Communications, Aviation Business, or similar

  • Aviation concentration is a plus (not required)

• Strong organization skills and attention to detail (you catch things before they become fires)

• Professional communication style—confident, friendly, and clear

• Comfortable juggling multiple priorities and switching gears quickly

• High discretion and good judgment

• Tech comfortable: Microsoft Office, Adobe Acrobat Pro, Cloud Based Data Storage and Information Systems

• Willingness to learn aviation terms, how departments interact, and how decisions get executed

Traits that win here

• You’re proactive: you don’t wait to be told the obvious next step

• You’re calm under pressure and don’t take urgency personally

• You enjoy being the person who makes things work—smoothly and quietly

• You’re curious about how a business runs (and you want real exposure, not “busywork”)

Work location

• On-site in the Dallas–Fort Worth / Addison area (some flexibility depending on schedule and business needs)

Why this role is different

You’ll work directly with the CEO, learn how the company operates across departments, and build a foundation in real-world business operations inside private aviation.

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