Executive Administrative Assistant

Executive Administrative Assistant New York, NY 10035 Pay: $28.00 - $32.00 26-08352 Job Summary The Executive Administrative Assistant provides high-level administrative and organizational support within a healthcare and clinical environment. This role supports departmental leadership and staff with scheduling, correspondence, meetings, documentation, and day-to-day administrative operations. The successful candidate is highly organized, professional, detail-oriented, and able to manage multiple priorities while handling sensitive and confidential information. Job Responsibilities Manage calendars, appointments, meetings, and scheduling for department leadership and staff. Coordinate meetings, prepare materials, and take and distribute meeting minutes. Draft, review, route, and maintain correspondence, reports, and other departmental documents. Monitor incoming communications and direct requests to the appropriate staff members. Maintain organized electronic and paper files, records, and confidential information. Assist with maintaining appropriate departmental and administrative coverage. Provide administrative support for quality management and organizational initiatives. Assist with meeting preparation and documentation related to regulatory and accreditation activities. Coordinate communication among administrative, clinical, and other internal departments. Support administrative processes related to patient admissions and discharges as needed. Prepare reports, spreadsheets, presentations, and other documents using Microsoft Office. Perform general administrative duties and special projects as assigned. Job Requirements Previous experience as an administrative assistant, executive assistant, executive secretary, or in a similar administrative support role. Strong organizational and time-management skills. Excellent written and verbal communication skills. Experience managing calendars, coordinating schedules, and preparing professional correspondence. Strong attention to detail and ability to manage multiple priorities. Ability to handle sensitive and confidential information professionally. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Ability to work effectively with leadership, clinical professionals, administrative staff, and other stakeholders. Education High school diploma or equivalent. Preferred Experience Executive-level administrative support experience. Experience working in a healthcare, hospital, behavioral health, government, or other regulated environment. Experience working within a psychiatric or clinical healthcare setting. Experience taking formal meeting minutes. Familiarity with quality management, accreditation, or Joint Commission-related activities. Experience coordinating administrative activities across clinical, operational, and leadership teams. About Equiliem Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive. Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services. For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience. Benefits We offer a comprehensive benefits package to our employees, which includes: Medical Insurance Vision & Dental Insurance Life Insurance Matching 401(k) Commuter Benefits Employee Discounts & Rewards Payroll Payment Options Future Communication Consent By applying, you are providing consent for Equiliem to engage with you via phone calls, AI-generated calls, AI-generated text messages, standard text messages, and/or emails to share job opportunities. Consistent with our Privacy Policy, information obtained will not be shared with third parties for marketing or promotional purposes. Message frequency may vary for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You may reply STOP to cancel or HELP for assistance. EEO Employer Equiliem is an equal opportunity employer. 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