ERP Specialist-Data Administrator

Job Description

Job Description

FLSA Status: Exempt

Summary

The ERP Data Administrator - Manufacturing Engineering provides data administration and workflow support to the Manufacturing Engineering organization. The position is primarily responsible for accurate and timely entry, maintenance, review, and coordination of manufacturing and engineering-related information within the company Enterprise Resource Planning (ERP) system and supporting departmental applications.

The position maintains and monitors information, assignments, tasks, records, and status using company-approved ERP, product lifecycle management, task/work management, spreadsheet, reporting, document management, and other business systems or tools. Responsibilities include part and manufacturing data entry, task creation and assignment, workflow monitoring, departmental tracking, data reconciliation, documentation, status reporting, and follow-up with responsible personnel to support timely completion of Manufacturing Engineering activities.

This position works from established engineering documentation, drawings, bills of material (BOMs), specifications, procedures, and defined departmental processes. The position does not independently establish, approve, or modify engineering requirements. Technical or engineering discrepancies are routed to the appropriate responsible authority for resolution.

Essential Duties and Responsibilities

• Perform accurate and timely entry, maintenance, and update of part, manufacturing, planning, and related departmental data within the company ERP system and other approved business systems.
• Create and maintain part master and related manufacturing records in accordance with established procedures, naming conventions, data standards, and authorization requirements.
• Review engineering drawings, BOMs, specifications, supplier information, change documentation, and other controlled source information to obtain required data for administrative entry and maintenance.
• Identify missing, incomplete, duplicate, inconsistent, or potentially conflicting information and coordinate with the responsible Manufacturing Engineer, Planner, Programmer, Quality representative, Purchasing representative, supervisor, or other subject matter expert for resolution.
• Create, update, assign, monitor, and close departmental tasks and action items within company-approved work management systems in accordance with established processes and direction.
• Monitor open tasks, due dates, aging items, priorities, dependencies, and incomplete information; perform routine follow-up with assigned personnel and escalate overdue or blocked work to appropriate leadership when required.
• Maintain departmental trackers, logs, spreadsheets, databases, dashboards, status reports, and other records used to manage Manufacturing Engineering workload and priorities.
• Perform routine data reconciliation and administrative audits between applicable systems and records to support data accuracy, consistency, completeness, traceability, and process compliance.
• Maintain electronic documentation, templates, standardized forms, work instructions, process records, and other departmental information in accordance with document-control and retention requirements.
• Prepare recurring and ad hoc status information for Manufacturing Engineering leadership, including open actions, workload status, overdue items, data-entry progress, and identified data discrepancies.
• Route work and information to appropriate personnel using established department rules, responsibilities, workflows, and priority direction.
• Support department personnel with routine system navigation, data-entry processes, status inquiries, and established administrative workflows; route technical system issues to the appropriate system owner or Information Technology resource.
• Assist with implementation and adoption of new or revised administrative processes, tools, templates, workflows, and data standards as directed.
• Prioritize and execute multiple daily tasks and ongoing assignments while maintaining accuracy, responsiveness, and required completion dates.
• Follow applicable company policies, quality requirements, change-control requirements, data-security practices, and aerospace manufacturing procedures.
• Perform other related duties as assigned.

Role Boundaries / Decision Authority

• This is a data administration and workflow-support position and does not require an engineering degree or independent engineering design authority.
• Does not independently determine, approve, release, or modify engineering design requirements, technical specifications, product configuration, or engineering changes.
• Does not own software development, programming, system architecture, security administration, or enterprise application configuration unless specifically trained and formally assigned within approved procedures.
• May identify discrepancies, initiate administrative actions, request clarification, and coordinate work to closure, but technical decisions remain with the designated engineering or functional authority.

Supervisory Responsibilities

This job has no direct supervisory responsibilities. The position may assign or route tasks and follow up on work status as part of established departmental workflow; such coordination does not constitute personnel supervision or engineering authority.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty accurately and efficiently. The requirements below are representative of the knowledge, skills, and abilities required.

Education and/or Experience

• High school diploma or equivalent required.
• Post-secondary coursework, certificate, or associate degree in business, manufacturing, operations, information systems, technical administration, or a related field is preferred but not required.
• Prior experience in data entry, ERP or business-system transactions, manufacturing administration, planning support, document control, production support, or a similar detail-oriented role is preferred.
• Experience in an aerospace, manufacturing, or other controlled/regulated environment is preferred but not required.
• An engineering degree or prior engineering position is not required.

Knowledge, Skills and Abilities

• Strong alphanumeric data-entry skills with a high level of accuracy, consistency, and attention to detail.
• Ability to learn and effectively use ERP, product lifecycle management (PLM), work/task management, spreadsheet, reporting, document-management, collaboration, and other company business systems. Current tools may include platforms such as Epicor, ARAS, ClickUp, Microsoft Excel, or comparable applications; specific systems may change as business needs evolve.
• Ability to read and navigate engineering drawings, BOMs, specifications, part information, and manufacturing documentation sufficiently to perform accurate administrative data entry and identify information requiring clarification.
• Ability to organize and track a high volume of tasks, records, due dates, priorities, and follow-up actions across multiple systems and stakeholders.
• Working knowledge of spreadsheet functions used for data organization, filtering, sorting, reconciliation, tracking, and basic reporting.
• Ability to follow documented procedures, data standards, revision controls, and defined workflows without making unauthorized technical assumptions.
• Strong written and verbal communication skills and the ability to obtain missing information from cross-functional personnel in a professional and timely manner.
• Ability to work independently with minimal direct supervision while recognizing when issues require escalation or technical review.
• Ability to manage changing priorities and maintain accuracy in a fast-paced manufacturing support environment.
• Customer-focused and service-oriented approach when supporting internal users and cross-functional departments.

Language and Reasoning Ability

Ability to read and interpret safety rules, procedures, work instructions, engineering and manufacturing documentation, and other business records applicable to assigned work. Ability to prepare routine correspondence, status reports, task updates, and administrative documentation. Ability to apply common-sense understanding to carry out written, oral, or diagrammed instructions and resolve routine administrative problems involving established processes and multiple variables.

Customer Orientation

Demonstrates responsiveness to internal and external customer requirements, maintains professional and respectful communication, meets commitments, follows up on assigned actions, and supports high standards of data quality, documentation, and service.

Work Environment and Physical Demands

This position primarily works in an office or administrative setting and may require regular interaction with manufacturing areas. While performing the duties of this job, the employee is frequently required to sit, stand, walk, talk, hear, and use a computer and other office equipment. Specific vision abilities include close vision and the ability to review detailed electronic and printed information. Manufacturing-area access may require applicable personal protective equipment and compliance with site safety requirements.

General

Employees are expected to conduct themselves in accordance with company policies and applicable quality, safety, security, and regulatory requirements. Duties and systems used may evolve based on departmental and business needs. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Jamco is passionate about providing a competitive and comprehensive benefits package and pleased to offer the following to eligible employees-

• Medical Coverage
• Dental and Vision Reimbursement 
• 401(k) Retirement Savings Plan 
• Benefit Conversion at Termination 
• Bereavement Leave 
• Educational Assistance 
• Family and Medical Leave
• Paid Parental Leave (40 hours) *Qualifying event after June 15th, 2022
• Flexible Benefit Plan (Flex Spending)
• Holidays 
• Jury Duty/Witness Service Leave
• Life Insurance 
• Long-Term Disability 
• Short-Term Disability
• Pregnancy Leave 
• Paid Time Off (PTO) 
• Personal Leave 
• Wedding Leave 
• Wellness Program/Gym Reimbursement
• Pet Insurance

This description provides a general overview of the position and is not an exhaustive list of duties or responsibilities.

Jamco is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without discrimination based on protected status. Reasonable accommodations will be provided in accordance with the Americans with Disabilities Act (ADA).