Administrative Specialist III
MaineHealth
Clerical/Administrative Support Req #: 79816 Summary The Administrative Specialist III role is responsible for coordinating the daily activities of the assigned department and administrative operations for more than one executive while working closely with management and departmental staff, preparing correspondence, reports, and other documents; making travel arrangements; managing schedules and calendars, administering budgets, and performing other similar activities. Required Minimum Knowledge, Skills, and Abilities (KSAs) Education: High School diploma or GED preferred. License/Certifications: N/A Experience: Four years of experience in an administrative support role required. Additional Skills/Requirements Required: Advanced Microsoft Office skills. Additional Skills/Requirements Preferred: N/A Hiring Scam Alert MaineHealth will never request financial information during the interview or pre‑hiring process. All legitimate communications will come from an email address ending in @mainehealth.org . If you suspect fraudulent activity, please report it immediately to View email address on click.appcast.io . Additional Information With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well‑being resources for you and your family. MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best‑in‑class care, apply today. Questions about this role? Please contact View email address on click.appcast.io #J-18808-Ljbffr
- ...Description Clerical/Administrative Support Req #: 85135 Summary The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management staff, preparing correspondence...SuggestedWork at officeImmediate startFlexible hours
MaineHealth
Portland, ME1 day ago $21.09 - $27.12 per hour
...Description Maine Medical Center Clerical/Administrative Support Req #: 84713 Summary: The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely...SuggestedHourly payFull timePart timeWork at officeImmediate startFlexible hoursShift workMaine Medical Center
Portland, ME1 day ago$190k - $210k
Our cybersecurity and information security teams at IDEXX contribute to a more resilient, adaptable, and security-aware enterprise prepared to navigate today’s evolving threat landscape. We have complex, multi-dimensional programs across the organization that support all...SuggestedFull timeWork at officeLocal areaWorldwideRelocationFlexible hours- ...then joining the CertaPro Painters® of Maine Team may be right for you. We are recruiting a OFFICE MANAGER who can provide the administrative and financial support needed to help make sure we are consistently Delivering What We Promise and earning Customers for Life....SuggestedTemporary workWork experience placementFor subcontractorWork at officeLocal area
CertaPro Painters of S. Arlington/Mansfield/Ellis County
Westbrook, ME5 days ago $70k - $80k
...profitability, and deliver exceptional customer experience. This Office Manager role combines office management, bookkeeping, QuickBooks administration, accounts payable, accounts receivable, financial reporting, customer service, and business operations leadership, making it an...SuggestedFull timeFor subcontractorWork at officeLocal areaImmediate startPro Search
Westbrook, ME4 days ago- ...exceptional support to our real estate agents. The Business Support Specialist (BSS) plays a critical role in that mission across our 25+ offices in four states. This fast-paced position combines administrative support, technology troubleshooting, and marketing coordination...Work at officeHome officeShift work
The Masiello Group
Portland, ME2 days ago - ...supporting real estate agents throughout New England, and the Business Support Specialist role is at the heart of that mission across our 25+ offices in four states. What You’ll Do Provide administrative and operational support to the Sales Director and regional agents Review...Work at officeRelocationHome officeRelocation package
Better Homes and Gardens Real Estate The Masiello Group
South Portland, ME5 days ago $21.09 - $27.12 per hour
...Maine Medical Center Clerical/Administrative Support Req #: 84713 Summary The Administrative Specialist II role is responsible for coordinating the daily activities of the assigned department and administrative operations while working closely with management...Hourly payFull timePart timeWork at officeImmediate startFlexible hours$60k - $70k
...an Office Manager , to be based in the Falmouth, ME office. Requirements of the Office Manager: A minimum of 3 years of administrative experience Proficient in QuickBooks Desktop, and MS Office Experience working with contracts and proposals Able to...Full timeWork at officeMonday to FridayKma Human Resources Consulting
Falmouth, ME1 day ago- ...and outgoing Office Manager to join our team. In this role you will be working directly with the owner, responsible for all administrative tasks, providing HR support to all employees. Your responsibilities will also include bookkeeping and managing monthly finances...Full timeSecond jobWork at officeFlexible hours
American Building Group
Portland, ME1 day ago - ...The University of New England College of Dental Medicine (UNE CDM) is seeking an Administrative Coordinator to join our team in Portland, ME. This full-time role supports the Dean’s Office, coordinates scheduling, travel, reimbursements, and maintains records and files...Full timeWork at office
University of California
Portland, ME4 days ago - ...Fleet Administrative Coordinator- Portland, ME 28 to 30 per hour depending on qualifications and experience Lucas Tree Experts, a leader in the tree care industry, is growing and looking to add a Fleet Administrative Coordinator at our Riverside Location in Portland Maine...Hourly payFull timeTemporary workCasual workMonday to Friday
LUCAS TREE SERVICE INC
Portland, ME3 days ago - ...MaineHealth is seeking an Administrative Specialist II to coordinate the daily activities of the assigned department and support administrative operations while collaborating with management. You will prepare correspondence, reports, and other documents; make travel arrangements...Work at office
MaineHealth
Portland, ME3 hours ago $35.9 - $41.03 per hour
Position Reports to the Executive Director 1. Main Purpose To plan, organize, and direct the home’s administrative operations, including resident trust and billings, payroll and resident business files. To provide leadership, direction and coordination of administrative...Casual workWork at office- ...Job Description Job Description Description: Variable Hour Position The Administrative Support Specialist provides operational and administrative support for agent lifecycle management, reporting, and technical assistance. This position serves as a key liaison...For contractorsWork at officeLocal areaRemote workMonday to FridayWeekend workAfternoon shift
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$70k - $90k
...communication across schools, departments, contractors, staff, and families when required. Ability to work collaboratively with administrators, staff, custodial teams, maintenance personnel, contractors, vendors, Human Resources, and district leadership. Ability to...Permanent employmentFull timeContract workFor contractorsSummer workWork at officeYoung World Physical Education
Portland, ME1 day ago- ...accordingly Assisting guests with requests for local activities, car rentals and/or dinner reservations Assists with daily administrative tasks Qualifications: Concierge, or hospitality, experience Efficient problem-solving skills Ability to...Part timeSeasonal workWork at officeLocal areaWeekend workWeekday work
Ocean Havens
Portland, ME4 days ago - ...values: respect, development for all employees regardless of position, and a commitment to give back to our communities. The Office Administrator will be responsible for assisting the Office and Administration Manager in ensuring that all guests of the Great Neck office are...Work at office
Iovino Enterprises LLC
Long Island, ME5 days ago - ...for a fleet of about 14 vehicles 6. Coordinate with security and IT for key card access for any new hires 7. Any other ad hoc administrative support duties that arise Required Skills & Experience Experience in a true office support role (rather than executive support)...Work at office
Insight Global
Portland, ME1 day ago - ...Responsibilities Provides administrative support to ensure efficient operation of our office. Answer phones and greet visitors. Collate and distribute mail. Create and maintain digital filing systems. Carries out administrative duties such as filing, typing, copying,...Hourly payFull timeWork at officeRelocationMonday to FridayShift work
Industrial Automation Supply
Portland, ME2 days ago $45.6k - $86.2k
...Performs other duties as assigned. Job Specifications: ~ High school diploma or Associates/Bachelor's degree ~6+ years of administrative assistant experience ~ Demonstrates in-depth PC skills (Word, Excel, Power Point, and Outlook) and an overall aptitude for...Temporary workWork at officeWorldwideFlexible hoursShift workUnum Group
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Seacoast Hand Therapy LLC
Scarborough, ME4 days ago $19.99 - $38.41 per hour
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