Secretary

Job Description

Job Description

Job Type: Contract
Schedule: Monday - Friday, 8:00 AM - 5:00 PM
Location: San Bernardino, CA

About the Role

We are seeking a highly organized and dependable Administrative Assistant / Secretary to provide administrative and clerical support to one or more professional or management-level staff members.

This role is ideal for someone who is comfortable working independently, handling confidential records, coordinating schedules and meetings, preparing documents, and communicating with employees, management, and the public. The successful candidate will be able to exercise good judgment when interpreting procedures and determining how best to support the needs of the department and supervisor.

What You'll Do

• Prepare letters, correspondence, reports, meeting minutes, and other documents based on general instructions or notes.
• Type and format letters, reports, numerical and technical materials, and meeting minutes from drafts, dictation, or recordings.
• Proofread documents for grammar, spelling, punctuation, accuracy, formatting, and compliance with administrative policies.
• Screen and direct incoming calls and mail and provide information regarding departmental procedures and policies.
• Manage calendars, schedule appointments, and coordinate meetings and conferences.
• Make travel arrangements and prepare expense reports.
• Research and gather information and compile reports as requested.
• Maintain accurate files, logs, and records, including budget, personnel, and payroll-related records.
• Prepare meeting agendas, materials, and other supporting documents.
• Attend meetings as needed, take and transcribe minutes, and distribute completed minutes.
• Assist with administrative tasks such as reviewing time and attendance reports and processing or approving purchase requisitions.
• Train or orient new employees and may assign and review the work of other staff.
• Provide administrative coverage and temporary relief as needed.
• Perform other related duties as assigned.

What We're Looking For

• 2+ years of responsible office clerical or administrative experience involving a variety of complex clerical duties.
• Typing speed of at least 50 words per minute (WPM).
• Experience answering phones, providing information to the public or employees, and interpreting policies or procedures.
• Experience reviewing and processing documents and maintaining accurate records.
• Strong word processing and document preparation skills.
• Strong attention to detail, accuracy, grammar, spelling, and formatting.
• Ability to organize multiple priorities and work with limited supervision.
• Professional written and verbal communication skills.
• Ability to handle confidential information appropriately.
• Good judgment and the ability to follow established policies and procedures.

\nCompany Description

We're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.

Company Description

We're not just a staffing company - we're a people company. At Amtec, we care about helping you reach your unique career goals. Since 1959, we’ve changed the lives of thousands of people for the better - people just like you. It’s our purpose to help you find meaningful work by matching your character, competence, and culture with an organization that truly values what you have to offer.