Executive Assistant

Job Description

Job Description

Executive Assistant

Location: Tallahassee, FL

We are seeking an experienced Executive Assistant to provide high-level administrative and executive support in a fast-paced professional environment. The ideal candidate is highly organized, discreet, and professional, with the ability to anticipate needs while managing multiple priorities.

• Manage executive calendars, meetings, appointments, travel, and deadlines.
• Coordinate meetings, events, agendas, documents, and follow-up items.
• Prepare professional emails, correspondence, reports, and meeting materials.
• Serve as a professional point of contact for clients, business leaders, government officials, and other stakeholders.
• Handle confidential legal, personnel, financial, and business information with discretion.
• Track projects, assignments, and deadlines to ensure follow-through.
• Assist with day-to-day office operations, vendors, supplies, and administrative needs.
• Anticipate scheduling conflicts and executive needs and resolve issues proactively.
• Support leadership with special projects and other administrative responsibilities as needed.

• 5+ years of administrative, executive assistant, office management, or operations experience.
• Experience supporting senior executives or organizational leadership preferred.
• Exceptional organization, attention to detail, and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential information and exercise sound judgment.
• Proficiency with Microsoft Outlook, Word, Excel, and other office technology.
• Professional, polished, dependable, and comfortable interacting with high-level clients and stakeholders.
• Experience in a law firm, government, professional services, or similar professional environment is a plus.

You should be proficient in:

• executive assistant