Executive Assistant & Office Lead

Executive Assistant & Office Lead

A growing boutique Private Equity firm is seeking an autonomous, high-impact Executive Assistant to serve as the foundational administrative lead for their brand-new Midtown Manhattan office. This role is perfect for a proactive self-starter who enjoys running an office environment—balancing high-level executive support with the operational management required to keep a beautiful workspace running.

Location: Midtown East— Hybrid (4 days onsite / Fridays remote)

Key Responsibilities

• Executive Support: Provide high-touch support to a team of 4, including complex calendar management, domestic/international travel, and expense processing.
• Office Ownership: You will manage the front desk, oversee daily operations, and ensure a professional, welcoming experience for all visitors.
• Logistics & Catering: Coordinate daily catered lunches, manage kitchen and office supply inventory, and handle all mail and shipments.
• Event Planning: Support the planning and execution of internal team events and high-profile client meetings, including all logistical coordination and catering.
• Technical Troubleshooting: Serve as the onsite point person for light IT support (Zoom/Teams setup, conferencing systems, and printers), partnering with the global IT team for complex issues.
• Culture Carrier: Contribute to building a professional, collaborative, and high-performance environment as the NYC team establishes its local presence.

The Ideal Candidate

• Experience: 3+ years of experience in an administrative or front-office role, ideally within Private Equity, Finance, or a high-growth tech environment.
• Mindset: Proactive, self-directed, and solutions-oriented.
• Discretion: Exceptional judgment and the ability to handle sensitive and confidential communications.
• Communication: Polished and professional with the confidence to engage senior stakeholders and external partners effectively.
• Technical Savvy: Proficient in Microsoft Office (Outlook, Teams), Zoom, and ideally CRM or expense management tools (SugarCRM, Concur, Navan).

Please submit your resume for consideration! We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here.