Sr. Administrative Associate - Radiology

Sr. Administrative Associate - Radiology | Boston Childrens Hospital

Position Summary: Assists Director and Radiologists in managing daily administrative operations of a clinical service, medical/surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the "go-to" person for the administrative staff. Key responsibilities include:

• Leading and directing secretarial, clerical, and administrative support services. Planning work schedules to ensure coverage and compliance with hospital and departmental policies. Developing and maintaining office systems, procedures, and policies.
• Overseeing departmental recordkeeping for sensitive administrative and financial data. Managing database input, report generation, and data accuracy. Evaluating and implementing system updates as needed.
• Managing daily administrative operations, including personnel records and regulatory reporting. Processing administrative forms such as purchase orders, payment requests, and reappointment documents.
• Assisting with departmental fellowship, residency, and training programs. Assisting with Radiologist CVs and overseeing credentialing, licensure, and related documentation.
• Planning and executing logistics for seminars, conferences, and events. Managing communications, materials, locations, registrations, and expense tracking.
• Scheduling appointments and meetings, maintaining supervisor's calendar, and coordinating travel and meeting logistics, including agendas and materials.
• Managing departmental supply inventory and equipment. Approving standard purchases, coordinating repairs, and recommending non-routine acquisitions. Serving as liaison with support departments.
• Preparing and editing correspondence, reports, and confidential documents. Transcribing materials and drafting responses, ensuring accuracy and clarity in all communications.

Minimum qualifications:

• A high school level of education.
• Two years of related experience.
• Prior customer service or administrative experience preferred.
• Analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles.
• Ability to communicate effectively both orally and in writing, and provide empathy in difficult interpersonal situations.

Status: Full-Time

Standard Hours per Week: 40

Pay Range: $20.63-$31.46 Hourly

Office/Site Location: Boston

Job Posting Category: Administration

Remote Eligibility: Part Remote/Hybrid