Office Administrator
$25 - $27 per hourPrideStaff
Administrative & Order Processing Coordinator Location: Bend, OR (On-Site) Job Type: Full-Time | Hourly Schedule: Monday - Friday | 8:00 AM - 5:00 PM PST Compensation: $25.00 - $27.00 / hour Position Summary
PrideStaff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend.
PrideStaff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend.
- Core focus on accurate data entry, ERP administration, and customer order processing.
- Prepare, pack, and ship customer sample requests directly from the office.
- Maintain office organization, file electronic records, and handle routine phone coverage.
- Support invoicing, trade show administration, and light shipment coordination as training progresses.
- Accurately enter, review, and maintain customer, lead, and order information using SAP and internal systems.
- Process customer orders, verify details, and prepare shipping documents, proforma invoices, and customer invoices.
- Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation.
- Support general office administration, including phone coverage, document management, calendar tracking, and ordering supplies
- Track trade show administrative deadlines and enter new trade show or website leads into the system.
- Coordinate light logistics, tracking shipments, and communicating basic updates with carriers and warehouses.
- Review data and documentation for accuracy, correcting discrepancies or escalating complex issues to Operations.
- 3+ years of experience in administrative support, order processing, office operations, or data entry.
- Strong proficiency in Microsoft Word, Excel, and Adobe Acrobat (PDFs).
- Experience with SAP Business One or a similar ERP system is strongly preferred.
- Exceptional attention to detail, strong communication skills, and excellent follow-through.
- Ability to work independently in a fast-paced environment with shifting priorities.
- Ability to lift up to 60 lbs to assist with sample packaging and shipping.
Vacancy posted 8 hours ago
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