Administrative Assistant

Our office, Bozentka OMFS - Swarthmore, is seeking a Dental Administrative Assistant to join our busy specialty practice. We are seeking a talented and dedicated Dental Administrative Assistant to play a key role in supporting the day-to-day operations of the dental practice. As a vital part of our team, you will assist the Practice Manager in managing administrative tasks, coordinating patient care, and ensuring smooth office operations. If you're looking for an opportunity to lead and contribute to the success of a busy dental practice, this could be the perfect next step in your career. Your Responsibilities As the Dental Administrative Assistant, you will serve as a critical liaison between the clinical staff, administrative team, and patients. Your main responsibilities will include: Assisting the Practice Manager in overseeing daily office operations and maintaining a smooth workflow. Coordinating patient scheduling, appointment confirmations, and follow-up communications. Managing patient billing, insurance verifications, and claims processing, ensuring financial arrangements and collections are handled timely. Addressing and resolving escalated patient concerns to ensure a positive patient experience. Supporting the training and onboarding of administrative staff and providing leadership in the Practice Manager’s absence. Monitoring office performance metrics to identify areas for improvement. Maintaining compliance with healthcare regulations, including HIPAA, and ensuring adherence to office protocols. Collaborating with clinical staff to ensure patient records are accurate and well-maintained. Managing office supplies and vendor relationships as needed. As an essential member of our administrative team, you will work to uphold the high standards of patient care and operational efficiency that define our practice. Your Background You are an experienced Dental Administrative Assistant with strong organizational skills, a knack for multitasking, and a passion for patient care. In this role, you'll need: 1+ years of experience in an administrative role Proficiency in dental practice management software and patient management systems. Excellent communication and interpersonal skills, with a focus on patient-centered care. Knowledge of dental insurance verification, billing, and financial processes. Strong leadership abilities, including training and mentoring administrative staff. A solid understanding of HIPAA regulations and patient confidentiality protocols. Must be able to sit and stand for extended periods of time. Must be able to operate standard office equipment Must be able to assist patients safely in and out of chairs or treatment areas Must be able to maintain clinical positioning for extended periods Must be able to work around medical equipment and instruments Must be able to adhere to OSHA and infection control standards Must be able to perform repetitive hand and wrist movements Must be able to respond quickly in emergency situations If you’re a resourceful problem-solver who can manage office operations, patient billing, and staff coordination, you’ll thrive in this role. Why You Should Join Our Team A career with us offers the opportunity to work in a collaborative, patient-focused environment where administrative and clinical teams come together to deliver the best dental care possible. Our office values diversity and continuous learning, and we are committed to supporting our team members' growth, both professionally and personally. BCBS Medical & Dental insurance Options VSP Vision Coverage Complimentary Life Insurance Policy (employee only) Short-term & Long-Term Disability Pet Insurance Coverage 401(k) plan w/match options Identity Theft Protection Legal Services Package Hospital/Accident/Critical Care Coverage Paid Time Off #priority We believe in transparency through the talent acquisition process; we support our team members, past, future, and present, to make the best decision for themselves and their families. Starting off on the right foot with pay transparency is just one way that we are supporting this mission. Position Base Pay Range $18 - $25 USD Specialty1 Partners is the direct employer of non-clinical employees only. For clinical employees, the applicable practice entity listed above in the job posting is the employer. Specialty1 Partners generates job postings and offer letters to assist with human resources and payroll support provided to the applicable practice. Clinical employees include dental assistants and staff assisting with actual direct treatment of patients. Non-clinical employees include the office manager, front desk staff, marketing staff, and any other staff providing administrative duties. Specialty1 Partners and its affiliates are equal-opportunity employers who recognize the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment based on objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. Specialty1 Partners' Privacy Policy and CCPA statement are available for view and download at Specialty1 Partners and all its affiliates participate in the federal government’s E-Verify program. Specialty1 further participates in the E-Verify Program on behalf of the clinical practice entities which are supported by Specialty1. E-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. The E-Verify process is completed in conjunction with a new hire’s completion of Form I-9, Employment Eligibility Verification upon commencement of employment. E-Verify is not used as a tool to pre-screen candidates. For up-to-date information on E-Verify, go to and click on the Employees Link to learn more. Specialty1 Partners and its affiliates uses mobile messages in relation to your job application. Message frequency varies. Message and data rates may apply. Reply STOP to opt-out of future messaging. Reply HELP for help. View our Privacy & SMS Policy here. 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