ADMINISTRATIVE COORDINATOR 4

Administrative Coordinator 4

The Office of Juvenile Justice is seeking a detailed Administrative Coordinator 4 to assist the Human Resources Division with timekeeping, payroll coordination, and daily administrative operations. This role is ideal for someone who is organized, efficient, and comfortable managing multiple tasks in a fast-paced HR environment.

As an Administrative Coordinator 4, you'll help ensure accurate payroll processing, support staff with timekeeping guidance, and maintain essential HR documentation. You'll also provide front-office support, assist with applicant processing, and contribute to smooth daily operations within the HR Division.

If you're dependable, proactive, and committed to delivering high-quality administrative and payroll support, this position offers a meaningful opportunity to contribute to the agency's mission and HR operations.

An Ideal Candidate Will Possess The Following Competencies:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.

Three years of experience in administrative services. Experience Substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Manages timekeeping and payroll actions: collects and processes timesheets, audits payroll records, creates prior-period adjustments, and ensures accurate entries for timely payment.
• Supports compliance with payroll standards: follows agency policy, state and federal guidelines, and Office of State Uniform Payroll standards for time entry and reporting.
• Provides guidance to staff: trains employees and timekeepers on CATS, eCertification, LEO, and manual LA Gov HCM entry; assists with troubleshooting timekeeping issues.
• Generates payroll reports: prepares reports to identify discrepancies, conducts full payroll audits each pay period, and forwards files for HR review and certification.
• Performs general administrative support: answers calls, routes visitors, processes paperwork, performs clerical tasks, manages mail, and operates standard office equipment.
• Supports hiring processes: administers applicant testing, assists with pre-employment checks, creates personnel files, and maintains HR documentation.
• Completes additional duties: assists with special projects, attends required training, and performs other tasks as assigned.

Position-Specific Details:

Work Location: This vacancy is located at Jetson Center for Youth in Baker, Louisiana.

Appointment Type: Full time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

For further information about this vacancy, contact:

Garilyn London

OJJ/ Human Resources

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