Executive Administrative Support III (Onsite)

job summary:
Title: Executive Administrative Support III (Onsite)

Duration: Open Ended w2 Contract

Location: Los Angeles, California 90071 (Onsite Mon - Thur, Remote Friday)

Shift: M-F 8 am-5 pm PT

We are seeking an experienced, proactive Executive Assistant to support 2 to 4 senior leaders within our financial services team in Los Angeles. Acting as a core point of contact, you will independently manage complex executive workflows, juggle high-volume scheduling, coordinate seamless travel, and handle sensitive matters with discretion and poise.

If you bring 8-10 years of C-suite or senior executive support experience in financial services and thrive in a fast-paced, high-touch environment, we'd love to connect with you.

For immediate review, email resume to View email address on us.fitly.work

#LI-JM4

 
location: Los Angeles, California
job type: Solutions
salary: $48 - 51 per hour
work hours: 8am to 5pm
education: High School

responsibilities:



Core Responsibilities Calendar & Executive Coordination

• Extensive Calendar Ownership: Plan, negotiate, and prioritize high-volume calendars using sound judgment to accommodate urgent shifting priorities and keep executives informed.
• Meeting & Visitor Management: Reserve spaces, arrange visitor access, draft/distribute supporting agendas, escort high-profile guests, and record/distribute meeting minutes when required.
• Communication & Gatekeeping: Serve as the first point of contact for internal and external inquiries; assess urgency, resolve routine issues independently, and route technical inquiries to the right team members.

Logistics, Travel & Expense Administration

• Complex Travel Arrangements: Book end-to-end transport and accommodations aligned with executive preferences, timing, and budget; ensure all itineraries, visas, and documentation are complete.
• Expense & Invoice Management: Process business expense reports promptly, track reimbursements, oversee department invoices, and order necessary supplies/equipment.

Operations, Reporting & Project Support

• Documentation & Presentations: Produce polished correspondence, reports, and presentations using Microsoft Office (Word, Excel, PowerPoint, Outlook); check for rigorous accuracy, formatting, and grammar.
• Data Analysis & Visuals: Track, maintain, and analyze market/internal data; create clear graphs, tables, and charts for executive reports and presentations.
• Process Improvement & Mentorship: Identify workflow efficiencies, audit confidential records for accuracy, maintain databases, and provide day-to-day guidance or training to administrative support staff.

#LI-JM4

qualifications:
Qualifications & Requirements

Experience: 8-10+ years of administrative support experience (Level III), specifically supporting senior managers or financial services executives.

Location & Work Schedule: Ability to work onsite in Los Angeles 4 days per week (1 day remote).

Technical Mastery: In-depth proficiency with Microsoft Office Suite (advanced Outlook calendar management, Word, Excel, PowerPoint) and virtual collaboration tools (WebEx, conference platforms).

Core Competencies:

Flawless attention to detail and high-level organizational capabilities.

Exceptional written and verbal communication skills across diverse stakeholders and senior business leaders.

Strong discretion and commitment to privacy when managing confidential financial or organizational data.

Proven ability to prioritize complex workloads, resolve issues with initiative, and operate with minimal direct supervision.

#LI-JM4

skills:
attention to detail,organizational skills,point of contact,Administrative,administrative support,executive support,financial services,Selling,executive level communication

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad Digital, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on us.fitly.work.




Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad Digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.




Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.




We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.