Executive Assistant

Safran Cabin Administrative

The Executive Assistant position provides executive administrative support services to assigned company executives including the EVP or CEO. Responsibilities cover a wide variety of tasks that require a high degree of confidentiality and professionalism. Areas of support include, but are not limited to, use of Outlook for executive calendar management and coordination of meetings, PowerPoint presentation and general report preparation, data compilation, making domestic and international travel arrangements, completion of and filing of expense reimbursements, as well as special projects as they arise. The position involves a high degree of interaction with all levels of management, external vendors/guests and internal employees. Tasks range from simple to complex. Organization, follow through, attention to detail, confidentiality, and communication skills are critical factors in the daily administration of this position. This position is expected to work independently using technical judgment, while executing multiple tasks.

Summary of Duties:

• Actively pursues continuous improvement and ease of doing business to meet or exceed the Executives' needs and to further overall company goals and objectives.
• Management of various executive daily, weekly, monthly calendars.
• Responsible for Executives' expense reports and purchase orders.
• Coordinate travel logistics for purpose of business travel lodging, air reservation, rental car, etc.
• Responsible for a department procurement card and the monthly reconciliation of the statement.
• Preparation of letters, reports, forms, schedules, and other materials.
• Development, preparation or the editing of presentations.
• Track department, or group level, performance (KPIs) and publish accordingly.
• Maintain multiple department's organization chart.
• Coordination of various meetings and events, on and off-site. Internal/External customers.
• Collects and enters data into spreadsheets and uses expertise & to reduce and analyze this data.
• Creates and maintains accurate filing systems.
• Collaborates with other administrative staff and/or management, as necessary.
• Assists other departments with special projects.

General Duties:

• All employees have an affirmative duty to protect and maintain the confidentiality of the Safran proprietary information.
• All employees are required to productively react to change and handle other essential tasks as assigned now or in the future.

Safran is an international high-technology group, operating in the aviation (propulsion, equipment and interiors), defense and space markets. Its core purpose is to contribute to a safer, more sustainable world, where air transport is more environmentally friendly, comfortable and accessible. Safran has a global presence, with 100,000 employees and sales of 27.3 billion euros in 2024, and holds, alone or in partnership, world or regional leadership positions in its core markets. Safran is in the 2nd place in the aerospace and defense industry in TIME magazine's "World's best companies 2024" ranking. Safran Cabin designs, certifies, manufactures and supports innovative aircraft cabin interiors, equipment and systems, providing airlines and OEM Customers with distinctive aircraft branding, and their passengers with a safe, comfortable and enjoyable flying experience.