Executive Assistant (Temp to Perm) - Beauty

Client Overview : Our client is a global leader in the beauty industry. They are seeking a Temp to Perm Executive Assistant to join their team.

Role Overview: The Executive Assistant will serve as a trusted partner to senior leadership, helping optimize day-to-day operations, executive effectiveness, communication, and organizational coordination. The successful candidate will bring strong business acumen, exceptional attention to detail, sound judgment, and the ability to confidently manage multiple priorities in a high-visibility environment.

Executive Assistant Responsibilities:

• Manage a highly complex executive calendar, prioritizing meetings, commitments, business initiatives, and stakeholder interactions.
• Coordinate domestic and international travel arrangements from planning through completion, including changes and contingency needs.
• Oversee expenses, invoices, documentation, and other administrative processes with accuracy and attention to detail.
• Assist with special projects, cross-functional initiatives, and time-sensitive priorities on behalf of senior leadership.
• Proactively identify potential challenges, streamline processes, and implement solutions that improve executive productivity.
• Maintain organization and structure across competing priorities while ensuring important deadlines and commitments remain on track.
• Act as a key point of contact between senior leadership and internal and external stakeholders.
• Prepare, edit, and coordinate executive-level correspondence, presentations, briefing materials, and other communications.
• Build strong working relationships across departments and collaborate effectively with other Executive Assistants and business partners.
• Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
• Communicate effectively with individuals at all levels of an organization while maintaining a polished and professional presence.
• Coordinate leadership meetings, executive gatherings, offsites, and company events, ensuring seamless execution from planning through follow-up.
• Prepare agendas, presentations, briefing documents, and meeting materials to support productive discussions and informed decisions.
• Monitor action items, deadlines, and follow-ups to help ensure accountability and completion.
• Support executive presentations, business reviews, leadership communications, and other high-priority deliverables.
• Manage last-minute requests and accelerated timelines while maintaining accuracy, quality, and professionalism.

Executive Assistant Qualifications:

• Proven experience supporting senior executives in a fast-paced, complex environment.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to anticipate needs and operate proactively.
• Excellent judgment when handling confidential or sensitive information.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Comfortable working independently while collaborating effectively across teams.
• Strong proficiency with standard productivity and business communication tools.
• Professional, adaptable, resourceful, and solutions-oriented approach.
• Ability to remain composed and effective in a high-pressure, rapidly changing environment.