Temporary Executive Assistant

Our client, an entertainment-based firm, is looking for a Temporary Executive Assistant to provide C-level support. This role will work closely with the Senior Executive Assistant and requires someone who is comfortable taking direction, managing competing priorities, and operating in a fast-paced, high-traffic environment. The ideal candidate will have strong executive support experience, excellent judgment, a high level of discretion, and a proactive, eager-to-help approach.

Duration : 2 – 3 months with the potential to extend. There also could be opportunity for the role to convert to perm for the right fit.

Location : Midtown, NYC – Hybrid

Hours : Monday – Friday, 8:30 AM – 5:30 PM; occasional light overtime

Responsibilities:

• Provide day-to-day executive support to a C-level executive in partnership with the Senior Executive Assistant
• Manage and coordinate a complex calendar, scheduling, and changing priorities
• Book and coordinate domestic and international travel
• Prepare and process expense reports
• Manage multiple competing requests and help determine priorities based on urgency and importance
• Provide light personal assistant support, including personal errands
• Coordinate logistics, follow-up, and administrative details across a variety of requests
• Communicate with internal and external contacts in a polished and professional manner
• Handle sensitive and confidential information with a high level of discretion
• Work closely with the Senior Executive Assistant to ensure seamless coverage and support
• Anticipate needs, follow through on open items, and proactively address issues as they arise
• Assist with additional administrative projects and ad hoc requests as needed

Qualifications:

• 5+ years of experience providing support to C-level or senior executives in a fast-paced, high-volume environment
• Strong calendar management, travel coordination, and expense reporting experience
• Excellent judgment with the ability to assess competing priorities and determine what requires immediate attention
• Highly discreet and comfortable handling confidential and sensitive information
• Proactive, curious, and eager to learn and take initiative
• Comfortable taking direction from a Senior Executive Assistant and working collaboratively within a team
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities while remaining calm and composed in a high-traffic environment
• Excellent written and verbal communication skills with a polished and professional presence
• Strong follow-through and ability to anticipate needs
• Flexible and adaptable with a willingness to support both professional and light personal needs
• Experience in entertainment, media, or a similarly fast-paced industry is a plus

Please submit your resume in Word format for immediate consideration.

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