Administrative Assistant III

Administrative Assistant III New York, New York To proceed with your application, you must be at least 18 years of age. Acknowledge ( Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge ( Refer a friend To proceed with your application, you must be at least 18 years of age. Acknowledge ( Bank of America employees are required to meet all posting eligibility requirements prior to applying for any new position. Acknowledge ( Job Description: At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates' physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the team, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Responsibilities: • Communicates with executives and line management to gather and convey relevant information • Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment • Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner • Manages all travel planning and expenses, coordinating schedules for team to maximize time and create efficiencies • Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills • Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment Required Skills: “Must” have these skills to be considered minimally qualified. 5+ years' work experience as an Administrative Assistant with advanced administrative and analytical skills. Experience supporting a team with demonstrated ability to manage multiple & competing priorities. Excellent attention to detail, time management and organizational skills with the ability to prioritize effectively. Ability to work independently, multi–task, handle confidential and sensitive material with highest degree of integrity. Demonstrated ability to interact with senior level executives. Strong executive presence; superior interpersonal communications skills, exhibiting a calm, positive and professional demeanor. Effective style -- able to solve problems and diffuse issues; contributes to an enjoyable and professional work environment. Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint) Knowledge of Bank of America systems including Concur, Ariba/eRequest, Corporate travel services, myfacility, visitor access system, etc. Desired Qualifications: Ability to perform in a fast-paced environment and interact with senior management under highly demanding conditions. Excellent business writing skills Ability to work as a team player, with exceptional problem solving skills. Shift: 1st shift (United States of America) Hours Per Week: 40 Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates. View your "Know your Rights ( " poster. View the LA County Fair Chance Ordinance ( . Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy (“Policy”) establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. Should you be offered a role with Bank of America, your hiring manager will provide you with information on the in-office expectations associated with your role. These expectations are subject to change at any time and at the sole discretion of the Company. To the extent you have a disability or sincerely held religious belief for which you believe you need a reasonable accommodation from this requirement, you must seek an accommodation through the Bank's required accommodation request process before your first day of work. This communication provides information about certain Bank of America benefits. Receipt of this document does not automatically entitle you to benefits offered by Bank of America. Every effort has been made to ensure the accuracy of this communication. However, if there are discrepancies between this communication and the official plan documents, the plan documents will always govern. Bank of America retains the discretion to interpret the terms or language used in any of its communications according to the provisions contained in the plan documents. Bank of America also reserves the right to amend or terminate any benefit plan in its sole discretion at any time for any reason.